QUALIFICATIONS

• Bachelor’s degree preferred or related field and/or equivalent experience.
• Proficient in Microsoft Office applications (Excel, Word, Outlook, etc.)
• Proficient in internal industry software (i.e., EoStar, Credit Compliance, Great Plains, KwikTag – electronic AP routing software)
• Ability to analyze expenditures
• Demonstrates ability to manage and pre-plan workload meeting all monthly deadlines
• Strong understanding of PBC policies and procedures
• Demonstrates strong customer service skills
• Demonstrates strong interpersonal relationship skills
• Strong written communication skills
• Demonstrates the ability to analyze and cross check invoices for payment for proof of delivery and acceptance
• Demonstrates the ability to analyze banking activity to verify accuracy
• Demonstrates the ability to reconcile purchase orders with actual received goods

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate, converse with, and exchange information with others. This role is primarily a stationary position but occasionally requires the ability to move about inside the office to access file cabinets, office machinery, etc. The employee must also have the ability to operate a computer and other office productivity machinery such as a copy machine, printer, calculator, etc. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Additionally, this position requires the ability to observe, inspect, and assess PBC and vendor documents and written communications.

JOB PURPOSE

Reporting directly to the Accounting Supervisor, the Accounts Payable Specialist role involves providing financial, administrative, and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, processing, verifying and reconciling invoices.

DUTIES AND RESPONSIBILITIES

• Process all vendor invoices from receipt to payment including but not limited to account coding, routing for proper approval, posting into Great Plains and processing check payment.
• Responsible for ensuring the approved purchase order, BOL, and invoice reconcile.
• Verify and post the daily bank activity (i.e. – EFTs).
• Prints and obtains signatures on all account’s payable checks.
• Review Accounts Payable aging and resolve open items.
  This job description is intended to outline major responsibilities and is not all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.