PETTICOAT-SCHMITT CIVIL CONTRACTORS, INC.

At Petticoat-Schmitt Civil Contractors, Inc., accuracy, accountability, and teamwork are at the heart of everything we do. We’re looking for a detail-oriented Accounts Payable Specialist who thrives on ensuring vendor payments are processed efficiently, accurately, and in alignment with company values. This role is key to maintaining strong vendor relationships and supporting our commitment to financial excellence.

TRAINING AND EXPERIENCE

• High School Diploma or equivalent required.
• Continuing education in accounting or a related field preferred.

• Vendor Management: Maintain accurate vendor records in accounting software and ensure compliance with Petticoat-Schmitt procedures.
• Invoice Processing: Properly receive, enter, and track invoices for timely approval and payment.
• Bookkeeping Accuracy: Apply knowledge of the PSCC chart of accounts to code invoices correctly and perform bookkeeping functions with precision.
• Problem Solving: Handle AP questions and concerns from suppliers and subcontractors; contact vendors to resolve invoice issues quickly.
• Research & Reconciliation: Review vendor accounts, identify discrepancies or errors, and correct inaccurate postings.
• Cross-Department Communication: Collaborate with other teams to ensure all invoices are processed, tracked, and paid promptly.
• Inbox Monitoring: Manage multiple email accounts for invoice submissions, ensuring no delay in processing.
• Cost Optimization: Identify and capture vendor discounts unless otherwise directed.
• Compliance: Ensure vendor payments are supported by proper partial and final releases before issuing funds.
• Other Duties: Perform additional responsibilities as assigned to support accounting operations.