Accounts Payable Specialist at PORTER PIPE & SUPPLY

Addison, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

0.0

Posted On

26 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Vendor Management, Reconciliation, Microsoft Excel, Infor CSD, Concur, Conexiom, Attention to Detail, Time Management, Communication Skills, Problem-Solving, Confidentiality, Integrity, Customer Service, Collaboration

Industry

Wholesale

Description

Position Summary: The Accounts Payable Specialist is a key member of the Finance Department, responsible for managing the full-cycle accounts payable process. This role supports the Accounts Payable Manager in maintaining accurate financial records, processing vendor payments, and ensuring compliance with company policies and vendor terms. The ideal candidate will be detail-oriented, efficient, and collaborative, with a strong commitment to supporting the financial operations of the business. The Accounts Payable Specialist provides excellent customer service to internal and external customers and demonstrates strict confidentiality with all team members while serving as an ambassador of our culture. Essential Functions: * Review invoices processed through Conexiom to ensure successful transfer into the ERP system. * Enter vouchers into the ERP (Infor-CSD) using a 3-way match process. * Enter vendor credits and expense invoices into the ERP ensuring proper GL coding. * Process vendor payments in a timely manner in accordance with vendor payment terms. * Determine the best payment method for vendors such as ACH, check, or online payment. * Manage the Concur expense program, including user setup and batch processing. * Review vendor statements and resolve any discrepancies. * Work with internal teams to resolve any receiving or purchase order discrepancies to ensure timely invoice processing. * Process and communicate vendor payment remittances. * Review documentation for new vendor setup (W-9, certificate of insurance). * Communicate any out of the ordinary invoices with the Finance team. * Maintain any Excel schedules or reports used by the Finance team. * Foster continuous improvement and innovation. * Perform other duties as assigned. Required Knowledge, Skills, and Abilities: * Proven experience in full-cycle Accounts Payable, including invoice processing, vendor management, and reconciliation * Proficient in Microsoft Excel * Knowledge of Infor CSD, Concur, and Conexiom is a plus * Strong work ethic, great attention to detail, accuracy, and time management * Excellent written and verbal communication skills * Maintains positive attitude across all levels of the business Required Experience and Education: * High school diploma required, Associates degree preferred * High level of accuracy, organization and time management * Ability to handle high-volume and detailed invoice processing with minimal oversight * Strong problem-solving skills and initiative * Professional communication skills, both written and verbal * Willingness to ask questions and adapt based on feedback * Must maintain confidentiality and always demonstrate integrity. Physical Demands: * Ability to stand, walk, and sit for extended periods. * Must be able to lift, carry, push or pull objects up to 15 pounds. * Requires visual, hearing and speech acuity. * Ability to use hands to operate office equipment.

Responsibilities

The Accounts Payable Specialist manages the full-cycle accounts payable process, ensuring accurate financial records and timely vendor payments. This role also involves resolving discrepancies and maintaining compliance with company policies.