We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our team. The ideal candidate will have strong data entry skills, a keen eye for accuracy, and the ability to work in a fast-paced environment while meeting deadlines. Experience with Quickbooks and a solid understanding of basic bookkeeping principles is preferred. If you are dependable, proactive, and thrive on maintaining order in financial records, we’d love to hear from you!
Compensation: $24-$28/hour

Responsibilities

• Invoice & Payment Processing
• Review, verify, and enter vendor invoices into QuickBooks in accordance with company procedures.
• Ensure all invoices are approved by the appropriate department head or authorized signatory before payment.
• Prepare check runs, ACH payments, and credit card transactions on a scheduled basis.
• Review employee expenses for accuracy and compliance with company policies.
• Ensure supporting documentation is attached and appropriately coded to the correct matter, department, or general ledger account.
• Prepare intercompany billing for expenses.
• Vendor Management while maintaining accurate and up-to-date vendor records, including W-9s and payment preferences.
• Respond to vendor inquiries promptly and resolve discrepancies or payment issues.
• Assist in annual 1099 preparation and distribution.
• Maintain orderly accounts payable files (digital and/or paper) for audit and reference.
• Support the Chief Financial Officer and accounting staff with special projects or audits as needed.
• Follow company internal control procedures to prevent errors, overpayments, or fraud.

Qualifications

• High school diploma or equivalent; associate’s degree in accounting or related field preferred
• 2–5 years of experience in accounts payable, bookkeeping, or general accounting
• Proficiency with QuickBooks and Microsoft Excel
• Strong attention to detail and high level of accuracy in data entry
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Basic understanding of bookkeeping principles and financial reporting
• Ability to handle sensitive and confidential information with integrity

About the Company
Precision Concrete Pumping is the largest concrete pumping company in the northeast. For 30 years Precision has been able to grow into an industry leader by providing the newest fleet of equipment, most experienced ACPA certified operators, and expertise to complete the most complex jobs. The strength of our team here at Precision has been the catalyst to our success and we will continue to invest in attracting talent.
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Albany, NY 12205 (Required)

Work Location: In perso

• Invoice & Payment Processing
• Review, verify, and enter vendor invoices into QuickBooks in accordance with company procedures.
• Ensure all invoices are approved by the appropriate department head or authorized signatory before payment.
• Prepare check runs, ACH payments, and credit card transactions on a scheduled basis.
• Review employee expenses for accuracy and compliance with company policies.
• Ensure supporting documentation is attached and appropriately coded to the correct matter, department, or general ledger account.
• Prepare intercompany billing for expenses.
• Vendor Management while maintaining accurate and up-to-date vendor records, including W-9s and payment preferences.
• Respond to vendor inquiries promptly and resolve discrepancies or payment issues.
• Assist in annual 1099 preparation and distribution.
• Maintain orderly accounts payable files (digital and/or paper) for audit and reference.
• Support the Chief Financial Officer and accounting staff with special projects or audits as needed.
• Follow company internal control procedures to prevent errors, overpayments, or fraud