• Minimum Requirements:
• At least ten years of experience in Accounts Payable.
• Bachelor’s Degree Preferred
• Experience in the Homeowners Association Industry is a plus.

Key Principal Duties / Responsibilities:

• Process a high volume of vendor invoices while ensuring the accuracy and timeliness of payments.
• Handle purchase order processing, matching invoices with multiple line items.
• Process check requests, employee reimbursements, and electronic payments in compliance with company policies.
• Ensure proper coding and approval of invoices before processing payments.
• Reconcile vendor statements and resolve any discrepancies.
• Respond promptly to vendor inquiries and assist buyers with resolving invoice matching issues.
• Set up new vendors, including collecting and maintaining W-9 forms.
• Assist with year-end closing procedures and prepare 1099s annually.
• Generate financial reports and accounts payable reconciliations as needed.
• Support the Controller and accounting team with special projects and other general accounting tasks.
• Required Skills & Competencies:
• Proficiency in Sage 50 (Peachtree) and Microsoft Office Suite (Outlook, Excel, and Word).
• Strong attention to detail, accuracy, and confidentiality in handling financial transactions.
• Ability to process a high volume of invoices efficiently, including purchase order (PO) matching.
• Effective communication skills, both written and verbal, for professional interactions with vendors, colleagues, and management.
• Ability to prioritize tasks and work independently in a fast-paced, high-volume environment.
• Strong organizational and time management skills to meet deadlines.
• Physical Demands: (specifics to the job itself)
• The Accounts Payable Administrator role primarily involves prolonged periods of sitting and extensive use of office equipment, including computers. This can lead to muscle strain and require sustained concentration and attention to detail. The position also demands prolonged computer use for data entry, necessitating a high level of accuracy and precision.
• This role is deadline-driven, which may create periods of high stress. Additionally, the incumbent will interact with a diverse range of individuals to address various financial and administrative matters.
• The position may occasionally require light lifting of office supplies and materials. The physical demands described here represent those necessary to successfully perform the essential functions of the role.

VIII. Work Environment:
Quiet Office Environment / Not a Remote Position

IX. Additional Remarks:

• Knowledge of Microsoft Office
• Knowledge of business English, spelling, and math
• Writing skills to prepare correspondence, reports, and related documents
• Ability to prioritize and organize work
• Ability to make moderately complex decisions in accordance with policies
• Ability to assist employees and vendors in a pleasant, clear, and courteous manner
• Ability to remember names, locations, and functions of offices and personnel served
• Ability to understand and follow oral and written instructions
• Ability to establish and maintain effective working relationships with other employees and the public
• Ability to maintain confidential information
• Ability to work under high-pressure situations
• Must possess the understanding of non-employee and/or contract employee status for the
• purpose of processing 1099’s
• Must demonstrate exceptional organizational skills for maintaining an accurate and organized accounts payable filing system