JOB SUMMARY

The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of invoices, payments, and expense reports for Presidian Hospitality. This position plays a vital role in maintaining financial accuracy and vendor relationships while supporting the hotel’s overall financial operations. The Accounts Payable Specialist will work closely with the accounting team, department managers, and vendors to uphold company standards and compliance requirements.

REQUIRED SKILLS/ABILITIES

• Strong attention to detail and high level of accuracy.
• Proficiency in Microsoft Office Suite, especially Excel; knowledge of accounting software (e.g., QuickBooks, Sage, or similar).
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks.
• Strong problem-solving abilities and analytical thinking.
• Effective communication skills, both verbal and written.
• Ability to work independently and as part of a team in a fast-paced environment.

EDUCATION AND EXPERIENCE

• Associate’s degree in Accounting, Finance, or related field required; Bachelor’s degree preferred.
• 2+ years of experience in accounts payable or general accounting.
• Hospitality or hotel industry accounting experience is strongly preferred.
• Familiarity with GAAP and internal control practices.

• Manage accounts payable (AP) processes and payments for multiple properties.
• Support and assist properties as needed with invoice entry into AP systems.
• Review and verify invoices and expense reports in a timely manner.
• Match purchase orders, invoices, and receiving documents to ensure accuracy.
• Maintain vendor files, reconcile vendor statements, and resolve discrepancies.
• Prepare and process payments (ACH, checks, wires) according to company policies and deadlines.
• Assist with month-end closing by preparing journal entries and reconciliations.
• Monitor accounts to ensure payments are up to date and properly coded.
• Respond to vendor inquiries in a professional and timely manner.
• Support audits by providing documentation and responding to requests.
• Collaborate with managers to resolve issues related to invoices, expense reports, and budgets.
• Maintain compliance with company financial policies, procedures, and internal controls.
• Other duties as assigned
  Requirements: