The Role

We’re looking for an organised, proactive and resilient Accounts Payable Assistant to join our Finance team.

This is not a quiet or transactional finance role. It sits at the heart of a fast-moving creative communications agency where projects move quickly, teams are busy, suppliers are varied and priorities can shift daily.

You’ll be supporting the accounts payable process end-to-end, from supplier onboarding and purchase orders through to payments, reconciliations and expense management. You’ll work closely with teams across the agency including production, experiential, influencer, PR and creative, so confidence communicating with non-finance stakeholders is really important.

This role would suit someone who enjoys pace, thrives on organisation and problem solving, and already has solid accounts payable experience within a busy agency, media, production or project-based environment.

What You’ll Be Doing

• Managing supplier invoices accurately and in a timely manner, ensuring correct coding, approvals and PO matching.
• Taking ownership of the accounts payable ledger and ensuring it remains accurate and up to date.
• Supporting supplier onboarding and maintaining supplier records.
• Managing supplier queries professionally and building strong working relationships internally and externally.
• Supporting payment runs and ensuring suppliers are paid on time.
• Raising and managing purchase orders within our finance systems.
• Supporting project reconciliations and helping teams stay financially on track.
• Managing employee expenses via Pleo, ensuring compliance with company policy and accurate documentation.
• Assisting with bank and credit card reconciliations.
• Supporting month-end finance processes and reporting.
• Working across systems including Concept and Pleo.
• Contributing to process improvements and helping maintain strong financial controls.
• What We’re Looking For
• Previous Accounts Payable experience within an agency, media, production or project-based business is essential.
• Strong understanding of the accounts payable process from supplier set-up through to payment and reconciliation.
• Experience supporting purchase orders, expenses, reconciliations and supplier payments.
• Strong attention to detail and excellent organisational skills.
• Confidence managing multiple priorities and high volumes of work.
• Strong Excel and general systems skills.
• The ability to communicate confidently with different teams across the business.
• A proactive mindset and willingness to problem solve.
• A calm, collaborative approach in a busy environment.
• Experience using Concept and/or Pleo would be advantageous.
• Please note this role does not offer study support.