Accounts Payable Specialist at Rebel Convenience Stores

Upland, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

25.0

Posted On

14 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Data Entry, Reconciliation, ERP Systems, Document Management, Invoicing, EFT Payments, Attention To Detail, Multi-tasking, Communication Skills, Excel, Word, Outlook, Vendor Relations, Problem Solving

Industry

Oil and Gas

Description

Full-cycle Accounts Payable include verifying receiving or obtaining approval, matching vendor invoices to posted vouchers, coding and data entry of operating expenses, select payments due and effect disbursement runs, record Accounts Payable (A/P) EFT’s, reconcile vendor statements. RESPONSIBILITIES The following duties are not intended to serve as a comprehensive list of all duties performed, only a representative summary of the primary duties and responsibilities. Incumbent may not be required to perform all duties listed and may be required to perform additional, position specific duties. Validate accuracy and completeness of AP Aging invoices (PDI ERP) to electronically filed (CNG) inventory vendors’ purchases. Familiarity with Operations ERP (PDI) and “paperless” document management system (CNG) to troubleshoot postings exceptions. Ensure timeliness, accuracy, completeness, approval, coding, data entry (PDI ERP), scanning/processing (CNG) of operating expenses, including validation of electronically filed (CNG) invoices to AP Aging (PDI). Resolve with Retail personnel any “Price Book” discrepancies. Resolve with Area and/or Site Managers purchasing and/or service discrepancies. Ongoing vendor contacts to expedite missing and/or incomplete vendor activity, including statements. Timely reconciliation of tiered key vendors’ periodic statements, including diligent follow-up on exceptions. Familiarity and processing of payments to specific vendors for weekly deliveries and periodic services. Schedule and select invoices due for payment into periodic disbursement runs, including check printing. Match generated checks to electronically filed (CNG) vendor invoices and submit for review/signature. Responsible for recording EFT payments and accurate application to outstanding A/P vouchers. Maintain “paperless” filing system (CNG) of assigned vendors’ transactions and statements documentation. Code invoices and other records to maintain organized and accurate records. Collaborate internally with team members across multiple departments and vendors to ensure accurate and timely payments. SKILLS AND QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High School Diploma is required, associate degree from an U.S. accredited Community College is preferred. Must have skills in accuracy and attention to detail, including timely follow-up in expediting exceptions Must be able to multi-task in a fast-paced environment. At least 2-3 years of relevant work experience. Mid-range ERP environment. Basic level of work experience in Excel, Word, and Outlook applications. Effective interpersonal and communications skills. Satisfactory background and references Pay rate for this position is up to $25 per hour DOE Medical, Dental, Vision and Life Insurance 401K Plan Paid Time Off

Responsibilities

The Accounts Payable Specialist is responsible for managing full-cycle accounts payable processes, including invoice verification, coding, data entry, and payment disbursement. They must also reconcile vendor statements and collaborate with internal departments to resolve purchasing or service discrepancies.