POSITION OVERVIEW:

The Accounts Payable (AP) Specialist is responsible for managing the company’s payable process, ensuring timely and accurate payment of vendor invoices, expense reimbursements, and other financial obligations. This role requires attention to detail, strong organizational skills, and the ability to maintain positive vendor relationships while supporting the finance team in achieving accuracy and efficiency.

QUALIFICATIONS:

• Associate’s degree in accounting, Finance, or related field (Bachelor’s preferred).
• 2+ years of experience in accounts payable or general accounting.
• Proficiency in accounting software (e.g., Procurement Software, QuickBooks, or similar ERP systems).
• Strong knowledge of Microsoft Excel and other Office applications.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.

PREFERRED SKILLS

• Experience with 1099 reporting and vendor tax compliance.
• Familiarity with three-way matching process (PO, invoice, receipt).
• Knowledge of GAAP principles.

• Review, verify, and process invoices and expense reports in accordance with company policies.
• Match invoices to purchase orders, receipts, and other supporting documentation.
• Ensure timely payment of vendor invoices, employee reimbursements, and credit card reconciliations.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Prepare and process weekly/monthly check runs, ACH, and wire transfers.
• Maintain accurate AP records and files for auditing and reporting purposes.
• Reconcile AP transactions and assist with month-end and year-end closing activities.
• Assist with vendor setup, ensuring W-9 and tax documentation compliance.
• Support internal controls and compliance with accounting policies and procedures.
• Collaborate with procurement, operations, and other departments to resolve payment or documentation issues.