Accounts Payable Specialist at RS&H

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

0.0

Posted On

04 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Expense Management, Travel Program Administration, Microsoft Excel, Financial Systems, ERP, Compliance Auditing, Data Reconciliation, Process Improvement, Corporate Card Programs, Communication, Problem-solving, Organizational Skills, Analytical Skills, Attention To Detail

Industry

Design

Description

The Opportunity We are seeking an Accounts Payable Specialist to join our hybrid Finance & Accounting team in Jacksonville, FL. The role provides operational administration and compliance support for the company’s travel, expense, and corporate card programs. It requires strong attention to detail, advanced Excel skills, experience with expense and travel processes, and the ability to independently resolve moderately complex issues while knowing when to escalate. This position is ideal for an experienced AP professional who brings strong judgment, and a continuous‑improvement mindset. Key Responsibilities: Responsibilities include, but are not limited to: Audit expense vouchers and travel‑related transactions, including those processed through third-party systems Identify expense exceptions, trends, or potential compliance risks and escalate findings to Accounts Payable leadership for review and resolution Communicate with employees regarding corrections, missing information, and policy guidance Support administration of the corporate and virtual card programs, including user setup, maintenance, and monitoring of activity for policy adherence Coordinate with travel partners, booking platforms, and card providers to assist with issue resolution and operational support Serve as point of contact for employee questions related to travel procedures, expense reporting, and corporate or virtual card usage Prepare and process Employee Reimbursements in accordance with established schedules and controls Assist with month‑end close, including accruals and reporting Support data imports into accounting systems, including validation, reconciliation, and issue resolution Contribute to process improvement initiatives, documentation, and training materials Perform additional responsibilities as assigned to support departmental goals Minimum Qualifications: High school diploma or equivalent 5-7 years of experience in travel and expense, administration, accounts payable, or a related accounting/finance role, or a combination of education and experience Strong knowledge of accounts payable processes, internal controls, and payment workflows Advanced proficiency in Microsoft Excel and working knowledge of financial systems/ERPs Familiarity with digital tools used in AP processes with working knowledge of automation or system-driven workflows and AI solutions. Familiarity with travel booking platforms and expense management systems Strong organizational, prioritization, and problem‑solving skills Ability to work independently on moderately complex issues and exercise sound judgment Effective written and verbal communication skills with the ability to build strong internal relationships Preferred Qualifications: Bachelor’s degree in accounting, Finance, or Business Experience with Concur or similar platform Experience supporting corporate travel programs Experience auditing expense reports and identifying compliance issues Background in process improvement or operational efficiency initiatives Benefits: Paid Vacation, Personal Time Off, and Holiday Pay 401(k) with Company Match Medical, Dental, and Vision Insurance Career Advancement Opportunities Professional Development and Training Support Pet Insurance And much more If this sounds like the role for you and you're ready to join an amazing team, please apply. An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Please view Equal Employment Opportunity Posters provided by OFCCP here. Please note: no agency representation or submissions will be recognized for this vacancy. Candidates should apply directly to this role to be considered. It is the responsibility of all third-party recruiting and employment agencies to know and adhere to our recruiting policy. The Team The Finance and Accounting team provides financial performance leadership to achieve business objectives; establishes and maintains strong working relationships with business and market leaders to understand their needs and collaborate on business solutions; and builds and facilitates shareholder and institutional relationships. The Company Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms, with associates who work hard every day to create tomorrow together. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to our unwavering commitment to our core values: integrity, accountability, curiosity, and teamwork.

Responsibilities

The Accounts Payable Specialist will manage travel, expense, and corporate card programs while ensuring compliance and operational efficiency. Responsibilities include auditing expense vouchers, resolving discrepancies, supporting month-end close, and contributing to process improvement initiatives.