Job Title: Accounts Payable Clerk / Office Assistant
Position Type: Full-time, hourly
Location: Cleves, OH (on-site)
Reports To: Controller

JOB SUMMARY:

This is a full-time, on-site role for an Accounts Payable Clerk/Office Assistant. This person is responsible for maintaining accurate financial records including receiving and entering invoices into the accounting software, paying vendors, and maintaining organized records/files. This role works closely with other administrative staff, the Assistant Controller, and other office personnel to ensure job expenses are kept up to date and tracked properly. The Office Assistant will offer administrative support to other office personnel for weekly payroll processing, and job reporting requirements as needed.

QUALIFICATIONS:

• Experience with accounts payable processing required.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel) required.
• Ability to perform multiple assignments with minimal supervision required.
• Excellent attention to detail required.
• Excellent written and verbal communication skills required.
• Strong organizational and time management skills required.
• Confidentiality required.
• Prior administrative experience in the construction industry preferred.
• Experience with Deltek/Computerease software preferred.
• Knowledge of lien waivers and certificates of insurance preferred.
  Sehlhorst Equipment Services is an Equal Opportunity Employer. Sehlhorst Equipment Services is a participant in the Drug Free Work Place Program of the Ohio Bureau of Worker’s Compensation.

• Reception and Communication: Greet visitors with professionalism, manage incoming calls and direct to appropriate personnel.
• Prepare Accounts Payable: Follow procedures for receiving, preparing, recording, and filing invoices. Process vendor checks. Respond to vendor inquiries. Prepare and track receipt of vendor lien waivers and submit to customers as needed.
• Maintain Job Files: Create and update electronic and manual job files as needed. Ensure job expenditures are accurately and timely added to the files.
• Enter Credit Card Transactions: Collect & organize incoming receipts from corporate card holders, enter transactions into accounting software, reconcile the monthly statements, and ensure timely payment of statements.
• Provide Daily Support to Office Personnel: administrative support, word processing, capturing and tracking data in spreadsheets, and general correspondence (mailing/emailing communication as requested).
• Perform Other Duties as Requested