The Accounts Payable Clerk is responsible for the accounts payable duties of the organization as well as providing general accounting and administrative support to the Accounting Office.

KNOWLEDGE, SKILLS, AND ABILITIES

• Accounting experience with knowledge of QuickBooks is desired.
• High School diploma or GED required.
• Office experience with working knowledge of Microsoft Word, Excel, and Outlook.
• General math skills and ability to analyze information.
• Attention to detail and accuracy in work including data entry of information.
• Excellent communication and organizational skills.
• Superior customer service skills.
• Dependable with respect to work schedule and follow through to complete tasks on time.

Accounting Support

• Receives payables documentation, verifies data, and obtains approvals for payment.
• Analyzes invoices and expense reports to charge expenses to the correct accounts and class codes.
• Records payables and credit card expenses in QuickBooks.
• Processes employee reimbursements by receiving documentation and verifying expense reports and requests for reimbursement, securing proper approval, and preparing checks.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Mails out payments to vendors.
• Tracks training and certification for technicians and managers, works with technicians and managers to renew certifications, and pays certification fees.
• Provides scanning, copying, and filing services for Accounting Office.
• Other duties as assigned.

Customer Service

• Meets and exceeds employee and customer expectations and completes commitments on time.
• Provides backup telephone coverage for the office.
• Escalates unresolved issues/problems to Accounting Manager for resolution.
• Maintains confidentiality of business, employee, and customer information.