Accounts Payable Specialist at SSOE, Inc.

Mumbai, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

0.0

Posted On

11 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Vendor Management, Payment Workflows, Coding, Approvals, Documentation, Intelligent Character Recognition, ICR Tools, Vendor Records, Purchase Orders, ACH Processing, Credit Card Processing, Expense Reporting, Reconciliation, Month-End Close, Compliance

Industry

Engineering Services

Description

Overview You don't have to be an employee long before you understand the SSOE difference. It goes back to our history of reinventing ourselves for new markets, serious rates of growth year after year, and being ahead of the curve in technology. Those are the achievements of a company that rewards talent and effort in ways that mean the most to the individual. When you work at SSOE, you work with the best and you're a part of something bigger than yourself. And providing the best possible workplace for our employees gives us a competitive advantage helping us attract and retain top talent and drive better business results. SSOE is seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to support invoice processing, vendor management, and payment workflows. This role is critical to ensuring timely and accurate financial transactions, compliance with internal controls, and seamless coordination with project teams and vendors. AI and Innovation As part of our commitment to innovation, all team members will be trained on Microsoft Copilot and empowered to use it as a core tool in their everyday work. Responsibilities The following duties are typical of the position, but are not all encompassing. Each person is expected to help out in whatever duties are required to deliver a quality product on schedule and within budget in a team environment. Invoice Processing & Validation: • Review and process vendor invoices in Deltek Vantagepoint, ensuring proper coding, approvals, and documentation.• Utilize Intelligent Character Recognition (ICR) tools to auto-populate invoice fields such as vendor, invoice number, date, and amount.• Manage rejected invoices and follow up with stakeholders for resolution. Vendor & Payment Coordination: • Maintain accurate vendor records and assist with onboarding, ensuring compliance with internal documentation standards.• Coordinate with project managers and procurement teams to validate purchase orders and payment terms.• Support ACH (Automated Clearing House) and credit card payment processing and ensure timely disbursements. Expense Reporting & Reconciliation: • Review and verify employee expense claims for accuracy and compliance.• Enter approved expenses into the accounting system for reimbursement.• Address queries related to pending expense reports and ensure timely resolution.• Assist in reconciling AP sub-ledgers and preparing reports for month-end close. Compliance & Documentation: • Maintain orderly digital filing of AP documentation including invoices, POs, and payment support.• Ensure adherence to SSOE’s AP policies and audit requirements. Collaboration & Communication: • Work closely with the Corporate Finance team, including regular coordination with US Team.• Participate in recurring meetings such as Team meeting/Kanban and SSOE AP Process to align on process updates and workload. Work timings: If Remote - 2:00 PM to 11:00 PMIf Hybrid - Morning: 8:00 AM to 12:00 PM and Evening: 7:00 PM to 11:00 PM (2 days work from office and 3 days work from home). Qualifications What You Will Bring: • Bachelor’s degree in Accounting, Finance, or related field.• 3–6 years of experience in accounts payable or general accounting.• Familiarity with ERP systems (preferably Deltek Vantagepoint).• Proficiency in Microsoft Excel and document management systems.• Strong attention to detail and ability to manage multiple priorities.• Fluency in English communication.• The candidate should be open to the shift timings associated with this position to effectively coordinate with our offices in the USA. Additional Perks Offered: A collaborative and supportive culture where you’re not just a number—you’re a critical and highly valued member of our team! Hybrid work module. As part of a multidisciplinary team, you will experience exciting projects from start to finish and interface directly with some of the most forward-thinking clients in the world. A mindset of continuous learning where you are encouraged to ask questions, bring fresh ideas to the table, and pursue your professional development goals. A diversity of market sectors, project types, and geographic locations that help insulate your career from economic ups and downs. A formal career path and real opportunities for advancement. A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success. SSOE – The Best of Both Worlds At SSOE, our growth trajectory allows us to offer the opportunities normally associated with a large firm while embracing the collaborative and supportive culture often found in smaller firms. As a member of the SSOE team, you will work on exciting and diverse projects for Fortune 100 clients around the globe, supported by the best technology for the task at hand. You will experience our employee-centric culture that strives to offer a healthy balance, flexible working arrangements, direct access to leadership at all levels, and a mindset of continuous learning. Once you experience the SSOE difference, you’ll understand the why behind our metrics: 28% - of our employees have been with SSOE for 10 years or more. 15% - percentage of employees with tenure exceeding 15 years. 99% - our CEO’s approval rating on Glassdoor. 98% - portion of our clients who say they would recommend us to a colleague.

Responsibilities

The Accounts Payable Specialist will be responsible for reviewing and processing vendor invoices using Deltek Vantagepoint, ensuring proper coding and approvals, and managing vendor records and payment coordination, including ACH and credit card disbursements. This role also involves reviewing employee expense claims, assisting with AP sub-ledger reconciliation, and maintaining adherence to AP policies and audit requirements.