Accounts Payable Specialist at The Morgan Library & Museum

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

0.0

Posted On

09 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Fund Accounting, General Ledger Reconciliation, Invoice Processing, MS Excel, Financial Closing, Journal Entries, ACH Payments, Wire Transfers, Problem Solving, Written Communication, Organization Skills

Industry

Museums;Historical Sites;and Zoos

Description

Description The Morgan Library & Museum is looking for a full-cycle Accounts Payable Specialist responsible for all aspects of the accounts payable function. The Accounts Payable Specialist will join the accounting department during a critical time of process improvement. Duties will include but are not limited to: Coding and processing invoices in a complex general ledger fund-accounting environment. Printing and mailing checks. Organize working files in a clear and efficient manner. Inputting wire transfers and ACH payments. Preparing A/P journal entries (prepaids, accruals). Managing the monthly credit card payments. Reconciling Accounts Payable subledger to the general ledger and other related accrual accounts as part of the monthly financial closing cycle. Crosstrain with other members of the accounting team and act as a back-up as necessary. Participate in process improvement initiatives and maintain workflow documentation. This position will report to the Controller. The Morgan Library & Museum is committed to diversity and is proud to be an equal opportunity employer. Requirements Minimum 2 years of hands-on accounts payable experience, preferably in a nonprofit, governmental, or fund accounting setting. Strong organization skills with the ability to prioritize and meet deadlines with a close attention to details. Bachelor’s or Associate’s Degree in Accounting is preferred. Exhibit high attention to detail and problem-solving skills with the ability to manage competing priorities in a high-volume environment with accuracy, efficiency, and professionalism. Basic accounting knowledge that includes the ability to identify expense vs. capital items (prepaid expenses, fixed assets) and manage monthly accounting period cutoffs for expenses. Proficiency in MS Excel with a demonstrated skills in creating and formatting Excel spreadsheets. Comfort with email and calendar systems. Strong analytical and problem-solving skills. Experience with Abila MIP accounting or similar non-profit fund accounting software a plus. Proven ability to work well both independently and in a team environment. Excellent written communication skills, including the ability to write business-style e-mail messages. Able to bring a service-oriented mentality utilizing good judgment and discretion to both internal and external working relationships. Able to work for extended periods on a computer and lift and move boxes (up to 20 lbs.) of vendor files as needed. Please note that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit our needs. Important to note: EEO Statement The Morgan is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity laws. The Morgan provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, marital status, military or veteran status, domestic violence victim status or any other basis prohibited by applicable federal, state, and/or local laws. The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Responsibilities

The specialist is responsible for the full-cycle accounts payable function, including coding invoices, processing payments, and managing credit cards. They will also handle monthly reconciliations and participate in process improvement initiatives within a fund-accounting environment.