QUALIFICATIONS

• 2–4+ years of accounts payable experience; nonprofit exposure strongly preferred.
• Working knowledge of fund/grant accounting concepts (program, grant, class, restriction).
• Proficiency with accounting/ERP systems (e.g., Sage Intacct, NetSuite, QuickBooks) and Bill.com; strong Excel (lookups, pivots).
• Detail-oriented, organized, and service-minded; able to communicate clearly with vendors and program teams.
• Familiarity with 1099 reporting, W-9 collection, and internal control best practices.

THE ROLE

We’re seeking an Accounts Payable Specialist to own full-cycle AP—intake through payment—while ensuring proper coding to programs, grants, and fund/class dimensions. You’ll partner closely with program staff and vendors, keep our records audit-ready, and help improve AP processes as the organization grows.

KEY RESPONSIBILITIES

• Manage full-cycle AP: intake, 2-/3-way match to POs/receipts, coding (program/grant/class), approvals, and payment (ACH/check).
• Maintain vendor master data; collect W-9s, monitor COIs, and ensure compliance with policies.
• Reconcile AP subledger to the GL; research and resolve discrepancies and aged items.
• Process employee expense reports and corporate card statements; enforce policy and receipts.
• Prepare 1099-NEC/MISC year-end files; support audit PBCs and documentation requests.
• Track grant-related costs and assist with spending reports as needed.
• Support month-end close (accruals, prepaids) and contribute to process improvements.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs