Accounts Payable Specialist at Vocational Instruction Project

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

0.0

Posted On

27 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing, Payment Processing, Record-Keeping, Vendor Relations, Reporting, Budget Analysis, Ledger Maintenance, Verification, Re-calculation, Coding, Analytical Skills, Written Communication, Oral Communication, Windows Computer Systems, Accounting Computer Systems

Industry

Hospitals and Health Care

Description

Description Position Title: Accounts Payable Specialist Reports To: Accounts Payable Manager Position Summary: Under the direction of the Accounts Payable Manager, provides operational support for accounting functions necessary to ensure payment of the obligations of the organization by regulatory and agency procedures to ensure optimum service to all clients and vendors. Position Description: Provide support to the Accounts Payable Department Organization procedures and within established timeframes. Responsible for processing all invoices accurately and ensuring that the Organization observes payment terms and takes advantage of discounts. Monitor to time payments with the availability of funds. Ensure accurate posting of all invoices according to procedures through verification and re-calculation. Organize invoices and requisitions for satisfactory payment approval. Ensure appropriate coding, computation, and record-keeping of all invoices. Interact with vendors to promote positive relationships. Maintain filing systems in accordance with organization procedures. Process checks and payments according to organization procedures. Provide accurate reporting and accounting of all transactions. Assist in analyzing department needs to identify budget needs and/or reductions. Provide support in maintenance of accounts payable ledger. Prepare reports on the status of payables. Assist with the process of accurate reporting to regulatory agencies and internal reviews. All other duties as assigned by the Accounts Payable Manager or the Department Head. B. Participate in Job Training and Education Programs, Meetings, and Committees. ? Attend mandatory in-service annually. ? Attend staff meetings. ? Participate in various committees and meetings as requested. ? Maintain a high level of industry knowledge and keep the Accountant II - Accounts Payable aware of changes required/recommended in agency operations. JOB COMPETENCY: Associate’s Degree in Accounting. Minimum 3 years experience in accounting, preferably non-profit organization. Excellent analytical skills Excellent written and oral communication skills. Ability to interact effectively with all populations served. Ability to speak, read and write the English language. Strong demonstrated proficiency and knowledge of Windows computer systems and programs. Strong demonstrated proficiency and knowledge of Accounting computer systems and programs. (PM20)

Responsibilities

This role provides operational support to the Accounts Payable Department, primarily by accurately processing all invoices, ensuring timely payments according to terms and discounts, and maintaining proper record-keeping and filing systems. Responsibilities also include interacting positively with vendors, processing payments, and assisting with ledger maintenance and status reporting.