Accounts Payable Specialist at W H Community House

West Haven, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Jul, 26

Salary

24.0

Posted On

02 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Bookkeeping, Sage-Intact, Microsoft Excel, Fund Accounting, Grant Management, Vendor Management, Invoice Processing, Reconciliation, Financial Reporting, Data Entry, Communication, Attention To Detail, Time Management, Problem Solving, Independent Judgment

Industry

Non-profit Organizations

Description

The West Haven Community House is currently seeking to hire a detail-oriented Accounts Payable Specialist to expand our Financial Team. If you have a financial background, hands-on experience with Sage-Intact and bookkeeping, this could be your opportunity to join our organization! Full-Time: 8:30am - 4pm: 35-hour Position Apply Now THIS FULL-TIME POSITION OFFERS: Medical, Dental, Accrued Vacation, Sick and Personal time 401K (After Eligibility) Free Gym Membership-Planet Fitness Black Card! Credit Union, Employee discounts, Tuition Assistance, Referral Program Free Life Insurance, Long Term Disability, Vision ACCOUNTS PAYABLE SPECIALIST REPORTS TO: Executive Financial Officer GENERAL DESCRIPTION: The Full-Time Accounts Payable Clerk is responsible for the timely and accurate processing of vendor payments for a human service's nonprofit agency. This role primarily focuses on bill payment functions, ensuring expenses are properly documented, coded, approved, and paid in accordance with agency policies, grant requirements, and funding regulations. The position supports multiple programs (e.g., housing, behavioral health, community-based services) and helps ensure vendors are paid promptly so services to clients are not disrupted. The Accounts Payable Clerk will be able to manage recurring deadlines and prioritize workload, have a strong attention to detail and accuracy, a basic understanding of fund accounting and grant-funded environments, and be proficient in accounting software and Microsoft Excel. QUALIFICATIONS: * High school diploma required, associate’s degree in accounting or related field preferred. * Minimum 1–2 years of accounts payable or bookkeeping experience. * Experience in a nonprofit or human services organization preferred. PHYSICAL DEMANDS/WORK ENVIRONMENT * Must be physically able to perform the duties of the position, which may require lifting unspecified weights, standing, bending, use of hands to finger, handle, or feel; reach with hands and arms; talk or hear; stretching, walking, pushing, and/or pulling. * Must be able to walk frequently; sit for extended times, climb or balance; stoop, kneel, crouch or crawl, and taste or smell. * Ability to organize, to show initiative, to manage tasks assigned, and to pay attention to detail, and an ability to use logical, clear, concise reasoning to make independent judgment decisions. * Ability to work both independently and as a team member. * Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form. * Ability to multitask in a stressful environment with specific deadlines. * Ability to read, write, and follow instructions. * Ability to read and interpret documents such as safety guidelines and procedural manuals. * Ability to write routine reports and correspondence. * Ability to use independent judgment. * Ability to communicate clearly with others, both verbally and in written form * Ability to organize, to show initiative, to manage administrative duties and to pay attention to detail. * Ability to use and learn computer software and to calculate and comprehend basic math calculations. ESSENTIAL JOB RESPONSIBILITIES: * Receives, reviews, and processes vendor invoices and purchase orders for payment. * Verifies appropriate approvals and supporting documentation prior to payment. * Codes invoices to proper programs, grants, and cost centers. * Prepares weekly check runs, ACH payments, and credit card payments. * Enters invoices and payments into financial system accurately and on time. * Maintains accurate and organized vendor files (W-9s, contracts, payment terms) in finance system. Onboards new vendors as needed. * Responds to vendor inquiries and resolves billing discrepancies with excellent communication skills and professionalism. * Ensures that expenses are allowable and align with grant and contract requirements. * Tracks expenses by program and funding source as assigned. * Assists with documentation requests during audits or funder monitoring reviews. * Reconciles vendor statements and follows up on outstanding invoices. * Maintains digital and/or paper filing systems for accounts payable documentation. * Assists with month-end closing tasks related to accounts payable, as needed. * Maintains confidentiality and exercises sound judgment. * Performs other duties as directed by the Executive Director or Executive Financial Officer Monday-Friday (8:30am-4:00pm) 35 hours

Responsibilities

The Accounts Payable Specialist is responsible for the accurate processing of vendor payments, ensuring expenses are properly coded and documented according to grant and agency policies. This role also involves maintaining vendor files, reconciling statements, and assisting with month-end closing tasks.