Accounts Payable Specialist at WEISINGER INCORPORATED

Willis, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jun, 26

Salary

0.0

Posted On

15 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Vendor Payments, Expense Processing, Invoice Processing, Credit Card Management, Ramp, Accounting System, Vendor Records, W-9 Documentation, 1099 Reporting, Payment Processing, ACH Runs, Statement Reconciliation, Process Improvement, ERP System Implementation, Computer Proficiency

Industry

Construction

Description

Job DetailsJob Location: Corporate Headquarters - Willis, TX 77318Position Type: Full TimeEducation Level: High SchoolTravel Percentage: NoneJob Shift: DayJob Category: ConstructionWeisinger Incorporated is seeking a detail-oriented Accounts Payable Specialist to support the Finance team and ensure the accurate and timely processing of vendor payments and employee expenses. This role is responsible for reviewing and processing vendor invoices, managing corporate credit card transactions through Ramp, and ensuring all expenses are properly coded, approved, and recorded in the Company’s accounting system. The Accounts Payable Specialist will maintain vendor records, collect and manage W-9 documentation, assist with annual 1099 reporting, and support weekly payment processing, including check and ACH runs. This position also plays a key role in reconciling vendor statements, resolving discrepancies, and tracking invoices pending approval to ensure timely processing. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining a high degree of accuracy. This role will support ongoing process improvements as the Company continues to scale operations and implement a new ERP system. The position also requires strong computer proficiency, exceptional attention to detail, and the ability to proactively follow up with employees and vendors to ensure invoices and expenses are properly documented, accurately coded, approved, and processed in a timely manner. This description is representative of the duties and responsibilities an employee encounters while performing the essential functions of this job in addition to the qualifications required of an employee. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The following list includes essential duties and responsibilities. Perform all activities in accordance with all policies, principles, and procedures established by the Company. Process vendor invoices and ensure proper documentation and approvals Code transactions to the correct GL account, job number, and department Set up new vendors, collect and maintain W-9 documentation, and assist with annual 1099 reporting Manage employee credit card transactions and employee reimbursements through Ramp, including receipt collection and coding Track invoices pending approval and follow up to ensure timely processing Assist with weekly payment runs (checks and ACH) Reconcile vendor statements and resolve discrepancies Support improvements to AP processes as the company implements a new ERP system Safeguard financial information and maintain confidentiality when communicating with employees and vendors Provide receptionist backup phone coverage and answer receptionist rollover calls Perform other duties as assigned, including supporting other accounting functions Accounts Payable SpecialistThe requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High School Diploma or GED required 3+ years of Accounts Payable experience preferred Strong computer skills and proficiency with Excel and accounting systems (QuickBooks preferred) Experience with expense or credit card platforms (Ramp) is a plus Highly organized with strong attention to detail and follow-up skills Ability to work collaboratively with team members to accomplish objectives Ability to resolve differences through constructive dialogue The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. High School Diploma or GED required Three plus years of Accounts Payable experience preferred Moderate noise typical of a business office environment Regular work schedule: Monday-Friday, 8AM-5PM (or approved alternate schedule) This position will be in our Willis, Texas office located on the second floor Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation Ability to work collaboratively with team members to accomplish objectives

Responsibilities

This role is responsible for the accurate and timely processing of vendor payments and employee expenses, including reviewing and processing invoices, managing corporate credit card transactions via Ramp, and ensuring proper coding and recording in the accounting system. Key duties also involve maintaining vendor records, assisting with 1099 reporting, reconciling statements, and supporting weekly payment runs.