MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Excellent verbal and written communication skills.
• Proficient in accounting software and Microsoft Office Suite or related software.
• Thorough understanding of accounts payable functions.
• Excellent supervisory and analytical skills.
• Excellent organizational skills and attention to detail.
• Ability to motivate staff.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in accounting or business administration, with 3 years of experience in an accounting office; at least five years of accounting experience with at least two years in a managerial or supervisory capacity.

The essential functions include, but are not limited to the following:

• Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Verifies payments before controller’s signature is added by reviewing checks and vouchers.
• Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
• Facilitates correct and timely preparation of budget reports and purchase journals.
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
• Manage weekly ACH payments to vendors and Fuel surcharges for the vendors
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job.
• Trains and oversees employees involved in accounts payable functions.
• Directs assigned tasks and provides assistance as needed.
• Assists with performance evaluations.
• Performs other related duties as assigned.