Accounts Payable Supervisor at Weston Associates Inc.

Warrensville Heights, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

0.0

Posted On

08 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts payable, Leadership, Invoice processing, Expense reporting, Internal controls, Vendor management, Data entry, Reconciliation, Financial reporting, Communication, Problem solving, Attention to detail, Audit readiness, Team development, Process improvement, Time management

Industry

Real Estate

Description

ABOUT THE ROLE The Accounts Payable Supervisor is responsible for overseeing the day-to-day accounts payable operations, ensuring accurate and timely processing of invoices, expense reports, and payments across the company. This role partners closely with property management and accounting teams to maintain strong internal controls, support system workflows in MRI and Avid, and ensure compliance with company policies. This position will ideally be hired at the Supervisor level; however, candidates with strong accounts payable experience who are ready to grow into a leadership role may be considered at a Senior Specialist level, with a defined path to progression. WHAT YOU WILL DO ACCOUNTS PAYABLE OPERATIONS * Maintain accurate and organized electronic vendor records within MRI * Collaborate with property management to ensure proper invoice coding and allocation * Accurately enter invoices into the system and process payments in a timely manner * Review and resolve Avid invoice exceptions to ensure smooth workflow * Prepare and submit credit applications as needed * Process, reconcile, and ensure accurate coding and timely payment of company credit card transactions and statements * Manage weekly check runs, including preparation and routing for approval * Provide system administration support for Avid Utility functions * Research and resolve vendor payment discrepancies and inquiries promptly * Ensure all invoices are processed through appropriate approval workflows and paid on schedule * Handle the printing, voiding, and reissuance of company checks as needed * Oversee expense report approvals and ensure timely reimbursement * Request and maintain W-9 forms for all vendors, ensuring compliance and accuracy * Support the annual 1099 process by verifying vendor setup and making updates as needed * Maintain proper documentation and audit trails for all transactions * Assist with month-end close, including accruals and AP aging review, ensuring all invoices are recorded in the correct accounting period Leadership & Oversight (Supervisor Level) * Supervise, coach, and develop Accounts Payable team members * Review and approve invoices, payments, reconciliations, and expense reports * Monitor AP performance metrics, including processing timelines, error rates, and aging * Ensure adherence to internal controls, company policies, and audit requirements. * Serve as the primary escalation point for complex vendor and internal inquiries * Partner with accounting leadership to identify and implement process improvements * Support audit requests and ensure audit readiness of AP processes and documentation * Oversee workload distribution and support team capacity planning * Lead onboarding and training of new team members on AP processes and systems Additional Responsibilities (Senior Specialist Level, if applicable) * Support training and onboarding of new team members * Act as a subject matter expert for AP systems and processes * Assist with process improvements and workflow optimization * Take ownership of more complex transactions and issue resolution SKILLS * Strong verbal and written communication skills with the ability to convey information clearly and professionally * Demonstrated ability to make sound decisions quickly and accurately when evaluating multiple courses of action * Proactive and self-motivated, with a track record of taking initiative and anticipating needs before issues arise * Composed and objective under pressure, maintaining professionalism in fast-paced or high-stress situations * Ability to synthesize and interpret complex information and data from various sources to inform decisions * Active listener with the ability to understand and address the concerns of colleagues, vendors, and internal stakeholders * Strong attention to detail with a high level of accuracy in data entry and financial processing * Ability to handle sensitive financial information with confidentiality and integrity EDUCATION AND EXPERIENCE * Associate/Bachelor’s degree preferred Accounts Payable Supervisor: * 5+ years of relevant accounts payable experience * Previous supervisory or team leadership experience required Senior Accounts Payable Specialist: * 3–5 years of relevant accounts payable experience * Demonstrated ability to take on advanced responsibilities and support team operations * Experience with MRI, Avid, and Concur preferred * Strong computer skills, especially with Microsoft Office Suite PHYSICAL DEMANDS AND WORK ENVIRONMENT * While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, use hands to feel, and reach with hands and arms. Must be able to lift, carry, or push/pull up to (15) pounds. * This role primarily operates in a professional office environment and routinely uses standard office equipment. This is a full-time position. Days of work are Monday through Friday. This position may require overtime hours as business needs demand.

Responsibilities

The Accounts Payable Supervisor oversees daily AP operations, including invoice processing, expense reports, and vendor payments while ensuring compliance with internal controls. They also provide leadership to the team, monitor performance metrics, and partner with accounting leadership to implement process improvements.