Accounts Payable Support Specialist at PCI Aviation

San Antonio, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Sep, 26

Salary

50000.0

Posted On

30 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Verification, Vendor Management, Payment Tracking, Financial Reconciliation, Microsoft Office Suite, Excel, Documentation Management, Communication Skills, Organizational Skills, Deltek Costpoint, FAR/DFARS Compliance

Industry

Aviation and Aerospace Component Manufacturing

Description

Position Overview We are seeking an entry-level Accounting Support Specialist to join our growing team in San Antonio, TX. The Accounting Support Specialist provides administrative and financial support to program and accounting teams by assisting with vendor account setup, invoice verification, payment tracking, and documentation management. This role works closely with internal Accounts Payable specialists to ensure accurate, compliant, and efficient processing of vendor payments. Key Responsibilities: * Serve as a point of contact for vendors for questions related to invoice requirements and payment documentation * Review incoming invoices for completeness, accuracy, and required information prior to internal processing * Track invoice and payment status using internal logs and systems * Assist with vendor setup and updates within company systems * Support the preparation and verification of payment vouchers and documentation * Perform reconciliation support for company-issued payment methods as needed * Maintain organized digital and physical records for invoices, vendor documentation, and approvals * Communicate with internal departments to resolve discrepancies or missing information * Assist with audits and reporting requests as needed * Support process improvement efforts and documentation updates * Perform additional administrative or finance-related tasks as assigned Required Qualifications * High school diploma or equivalent (associate or bachelor’s degree preferred) * Previous experience in an office, administrative, or customer service environment * Strong organizational and communication skills * Proficient in Microsoft Office Suite * U.S. citizen Preferred Qualifications: * Intermediate Excel skills (formulas, basic lookups, and data organization) preferred * Strong attention to detail and organizational skills * Excellent written and verbal communication skills * Prior experience with invoicing, accounts payable, or finance support * Experience working with government contracts, invoice processing, or financial tracking preferred * Knowledge of FAR/DFARS compliance requirements * Ability to manage multiple priorities and meet deadlines in a fast-paced environment * Knowledge of Deltek Costpoint or similar ERP systems a plus Job Details * Schedule: Monday–Friday, 8:00 AM–5:00 PM * Competitive salary and benefits package * Opportunity to work on mission-critical projects supporting U.S. defense initiatives Ideal Candidate Traits: This position is ideal for someone who enjoys structured, detail-oriented work and takes pride in accuracy and consistency. The right candidate will be dependable, organized, and comfortable working with repetitive financial and document-based tasks. They will be proactive in following up on missing information, confident communicating with vendors, and committed to maintaining clear, accurate records. This role will support the Accounts Payable team and help ensure efficient, compliant payment processing. PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status. Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.

Responsibilities

Provide administrative and financial support by managing vendor account setups, verifying invoices, and tracking payments. Coordinate with internal teams and vendors to resolve discrepancies and maintain accurate financial records.