Accounts Payable at Utah Navajo Health System

Montezuma Creek, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Mar, 26

Salary

0.0

Posted On

30 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable Processing, Vendor Maintenance, Reconciliations, Attention To Detail, Organizational Skills, Communication Skills, Problem-Solving, Confidentiality, Accounting Software, Microsoft Outlook, Microsoft Excel, Microsoft Word, Team Collaboration, Deadline Management, Financial Responsibilities, Record Keeping

Industry

Hospitals and Health Care

Description

Description Position Summary The Accounts Payable Clerk supports the accounts payable function by ensuring invoices and vendor records are processed accurately and in a timely manner. This role exists to maintain smooth and compliant AP operations through invoice entry, vendor maintenance, statement reconciliation, and payment support. The position requires strong attention to detail, organization, and the ability to work efficiently in a fast-paced environment while maintaining confidentiality and compliance with company policies and accounting standards. Essential Duties & Responsibilities Accounts Payable Processing Receive, review, and process vendor invoices for accuracy, proper approvals, coding, and compliance with company policy. Verify invoice details (amounts, PO numbers, approval documentation, etc.) and ensure timely entry into the accounting system. Resolve invoice discrepancies by coordinating with vendors and internal departments. Vendor Maintenance Maintain accurate vendor records, including contact information, payment terms, tax documentation, and compliance requirements. Communicate professionally with vendors regarding invoice status, payment timelines, or documentation needs. Reconciliations & Support Reconcile vendor statements and research discrepancies to ensure account accuracy. Assist with preparing and processing payments according to established schedules and procedures. Support month-end and year-end closing activities related to accounts payable, as assigned. Administrative & General Responsibilities Maintain organized records, documentation, and files for audit readiness and reporting purposes. Uphold the highest level of confidentiality with financial and personnel-related information. Perform additional accounting or administrative support tasks as needed to support Finance team operations. Requirements Knowledge, Experience & Qualifications Minimum Education High school diploma or equivalent required Associate degree in Accounting, Finance, or a related field preferred Required Experience Minimum of two (2) years of experience in accounts payable, bookkeeping, accounting support, or related administrative work Basic understanding of accounting principles and accounts payable processes Preferred Experience Experience with accounting software or ERP systems such as QuickBooks, SAP, Oracle, NetSuite, Dynamics, or similar systems Licensure/Certification None required Required Skills & Competencies Strong oral and written communication skills Strong decision-making, problem-solving, and attention-to-detail abilities Ability to meet deadlines in a fast-paced environment with accuracy and consistency Strong organizational skills and ability to handle multiple priorities Ability to work independently and collaboratively with a team Ability To Interact positively and professionally with internal departments and external vendor contacts Understand and follow verbal and written instructions Complete tasks within critical deadlines Maintain strict confidentiality Use various software programs such as: Microsoft Outlook Microsoft Excel (sorting, filtering, basic formulas) Microsoft Word General Windows and email systems Financial Responsibilities This position supports payment processing and is responsible for handling work related to expenditures, including invoice processing, reconciliation, and payment preparation in accordance with established approval and controls. (This role does not have independent signing authority unless otherwise designated.) Supervision Exercised No supervisory responsibilities This position does not manage staff, including recruitment, selection, or performance management. Work Environment & Expectations Office-based position with regular computer and phone use Requires the ability to sit for extended periods and maintain accuracy in repetitive tasks Must maintain professionalism and confidentiality in handling financial data UNHS would not be able to achieve our goal of quality equitable healthcare for people living in Southeastern Utah without our committed and competent staff. UNHS continually attracts the most devoted healthcare professionals and administrators this region has to offer. We offer the opportunity to work with a dynamic team providing care to medically under-served communities.UNHS hires in accordance with NPEA and EEOC standards.

Responsibilities

The Accounts Payable Clerk is responsible for processing vendor invoices, maintaining vendor records, and supporting payment processing. This role ensures compliance with company policies and accounting standards while maintaining organized records for audit readiness.