COMPANY OVERVIEW

Community Action Programs Inter-City, Inc. (CAPIC) is a dedicated non-profit organization established in 1967, committed to identifying and eradicating the root causes of poverty in Chelsea, Revere, and Winthrop. With a focus on self-sufficiency, CAPIC provides essential services to over 5,000 low-income individuals and families annually, emphasizing innovative solutions to community challenges.

SUMMARY

An Accounts Receivable (A/R) and Billing Specialist at Community Action Programs Inter-City, Inc. (CAPIC) in Chelsea, MA, plays a crucial role in managing financial transactions, ensuring accurate billing, and maintaining up-to-date records of accounts receivable. This position requires working closely with program directors, managing contracts, ensuring timely billing, and following up on outstanding payments from funders.

PRIMARY DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Contracts Management – maintaining up to date information on CAPIC Contracts to ensure compliance, and timely billing.
• Accounts Reconciliation: Regularly reconcile the accounts receivable ledger with the general ledger to maintain consistency and accuracy in financial records.
• Outstanding Balances Management: Maintain accounts receivable records to ensure aging is up- to-date, monitor outstanding balances, and follow-up on overdue accounts.
• Discrepancy Resolution: Investigate and resolve any billing discrepancies or issues by communicating effectively with clients and internal departments.
• Compliance and Record-Keeping: Ensure compliance with all applicable laws and regulations related to accounts receivable activities and maintain accurate records for auditing purposes.

QUALIFICATIONS:

• Educational Background: A bachelor’s degree in accounting, finance, or a related field is preferred.
• Experience: A minimum of 2-3 years of experience in accounts receivable, billing or contract management, preferably within a non-profit or community service organization.
• Technical Proficiency: Strong proficiency in Microsoft Office applications, particularly Excel, and experience with accounting software such as Micriox/Abela or similar platforms.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with clients and team members.
• Attention to Detail: High level of accuracy and attention to detail in all aspects of work.
• Organizational Skills: Strong organizational and time management abilities, capable of managing multiple tasks and meeting deadlines.
  If you are passionate about making a difference in the community through effective financial management, we invite you to apply today and join our mission-driven team at CAPIC!
  Job Type: Full-time
  Pay: $54,000.00 - $64,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In perso

• Contracts Management – maintaining up to date information on CAPIC Contracts to ensure compliance, and timely billing.
• Accounts Reconciliation: Regularly reconcile the accounts receivable ledger with the general ledger to maintain consistency and accuracy in financial records.
• Outstanding Balances Management: Maintain accounts receivable records to ensure aging is up- to-date, monitor outstanding balances, and follow-up on overdue accounts.
• Discrepancy Resolution: Investigate and resolve any billing discrepancies or issues by communicating effectively with clients and internal departments.
• Compliance and Record-Keeping: Ensure compliance with all applicable laws and regulations related to accounts receivable activities and maintain accurate records for auditing purposes