Accounts Receivable & Administrative Coordinator
DERMASCOPE Magazine – Dallas, TX (On-site/Hybrid)
DERMASCOPE Magazine, the longest-running professional skin care trade journal in the United States, is seeking an Accounts Receivable & Administrative Coordinator to join our team. This role is designed to take on critical billing and payment reconciliation duties while also providing administrative support across our sales and editorial departments.
The ideal candidate is detail-oriented, comfortable with spreadsheets and billing systems, and able to manage multiple priorities in a fast-paced publishing environment.

Accounting Support
- Generate and send monthly invoices to advertisers based on active contracts
- Record and reconcile payments received; track outstanding balances
- Maintain accurate billing records and coordinate with advertisers regarding payment questions
- Assist in basic financial reporting and documentation for management review
Administrative Support
- Collect and track content/materials from advertisers and freelance writers
- Maintain internal booking sheets and editorial/sales tracking spreadsheets
- Provide cross-department communication support to ensure deadlines are met
- Assist with general office tasks as needed (emails, data entry, follow-ups)
Skills & Qualifications
- 1–3 years of experience in accounts receivable, bookkeeping, or office administration
- Proficiency in Microsoft Excel and QuickBooks experience
- Strong organizational and time-management skills
- High attention to detail and accuracy with numbers
- Excellent communication skills — comfortable emailing and calling clients as needed
- Ability to work both independently and collaboratively across departments
What We Offer
- Opportunity to be part of a well-established, family-owned media brand celebrating 50 years in aesthetics
- A varied role that combines financial responsibilities with publishing operations support
- Competitive compensation and potential for growth within the company
Job Type: Full-time
Pay: From $18.00 per hour
Expected hours: 35 – 40 per week

Benefits:

• Flexible schedule
• Paid time off
• Work from home

People with a criminal record are encouraged to apply
Work Location: Hybrid remote in Dallas, TX 7520