POSITION SUMMARY

Reporting to the Financial Controller, the Accounts Receivable Administrator is responsible for overseeing and managing the invoicing process, tracking and recording all incoming payments, monitoring customer accounts for any outstanding balances, and ensuring the timely collection of payments.
The successful candidate will play a key role in maintaining the financial health of our organization by efficiently handling accounts receivable transactions and maintaining strong relationships with our valued customers.

EXPERIENCE AND QUALIFICATIONS

• Minimum of 2 years accounts receivable experience or equivalent required
• Post-secondary education in accounting or administration or equivalent is required
• Experience with accounting software (i.e. QuickBooks) is required
• Advanced knowledge of MS Office (specifically Excel)
• Experience with full cycle accounting would be an asset

SKILLS

• Attention to detail and accuracy in data entry
• Strong interpersonal, communication, customer service skills
• Ability to make decisions and problem solve in a complex environment
• Ability to analyze, take initiative, and be adaptable
• Strong organizational time management skills
• Ability to multitask and prioritize multiple demands
• Ability to maintain confidentiality

• Works with managers to coordinate invoicing to the clients
• Reviews and verifies the accuracy of invoices, material tickets, labor tickets and other related documents
• Coordinates with consultants for approvals of invoicing and related documents
• Maintains accurate client files to ensure accuracy of invoicing requirements and contact information and ensures correct invoice submission methods are followed
• Maintains an accurate understanding of project details and keeps records as required for specific invoicing requirements
• Prepares month-end reports and assists in the month-end closing process related to accounts receivable
• Ensures the correct sales taxes are charged based on the geographical area of work being performed
• Receives client payments, such as cheques or EFT’s, inputs them into the accounting system and deposits them into the bank
• Keeps open communication and ensures timely updates of information to support cash flow reporting
• Maintains good client relationships and actively works to improve the timeliness of payments of A/R invoices
• Monitors outstanding A/R balances and collection of overdue accounts
• Actively suggests improvements to processes to gain efficiencies and engages with other team members as required to make improvements
• Maintains emails and spreadsheets
• Organizes and files paper invoices and other hardcopy work
• Provides additional administrative support as needed
• Safety is everyone’s responsibility, and you are responsible for looking out for yourself and those around you