Accounts Receivable Analyst at Aston Carter

Walnut Creek, California, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

32.0

Posted On

01 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable Processes, Microsoft Excel, Pivot Tables, VLOOKUPS, HLOOKUPS, Accounting, Data Analysis, Billing, Collections, Reconciliation, Microsoft Dynamics, General Ledger, Monthly Reconciliation, File Transfer, Data Uploads, Client Inquiries

Industry

Staffing and Recruiting

Description

POSITION IS FULLY ONSITE HERE IN WALNUT CREEK, CA! MUST BE ADVANCED WITH EXCEL! Job Title: Accounts Receivable Analyst Job Description A benefits administration company is seeking an experienced Accounts Receivable Analyst to join their accounting team. The successful candidate will be responsible for interfacing with participating employers to process contributions for health, welfare, and pension benefits for their employees. Responsibilities Process monthly contributions for participating employers using Microsoft Excel. Create test files for data uploads to the company mainframe. Process and review manual calculations ensuring the accuracy of system-generated calculations. Download daily lockbox details, apply payments to specific accounts, and allocate receipts to appropriate Funds. Reconcile and invoice for differences, preparing billing documents and discrepancy letters. Balance monthly receipts to bank statements and prepare totals for monthly general ledger updates. Perform file transfer, receipt, and collection of dependent premiums. Research, prepare, bill, and document the status of compliance audits, account reconciliations, and withdrawal liability. Research and bill receivable balances including liquidated damages, providing supporting documentation identifying amounts due. Coordinate arbitrations and collection actions for unpaid contributions in conjunction with counsel and management. Perform all rate maintenance, including preparation of input sheets and updates to agreement codes, participation, rate lines, and rate tables. Analyze inquiries from other departments or business associates regarding contribution data to prepare and load adjustments for monthly hours. Maintain all facets of the employer account relationship, including account setup and termination, updates to contact information, and assisting employers with their requests. Respond professionally and articulately to client inquiries, providing detailed descriptions of complex procedures and concepts. Review collective bargaining agreements and trust agreements to communicate with employers, external auditors, and union locals regarding contribution reporting requirements. Prepare submissions to the Board of Trustees, including payment plans and settlement proposals with the calculation of payment plan interest. Prepare daily, weekly, and monthly statistical reports, and format information for ad hoc data requests. Create and update department processes for each new and assigned task, developing and testing new procedures. Assist in regular cross-training and proofreading activities. Assist with general office duties and ensure the workspace is kept clean. Complete special projects as assigned. Essential Skills Proficiency in accounts receivable processes. Advanced Microsoft Excel skills including pivot tables, vlookups, and hlookups. Strong accounting and data analysis skills. Experience in billing, collections, and reconciliation. Familiarity with Microsoft Dynamics. General ledger and monthly reconciliation experience. Additional Skills & Qualifications Bachelor's degree in accounting, finance, or economics. 2+ years of experience in accounts receivable or general accounting. Work Environment This role is 100% on-site with no work-from-home option available. The work environment is professional and requires maintaining a clean and organized workspace. Job Type & Location This is a Contract to Hire position based out of Walnut Creek, CA. Pay and Benefits The pay range for this position is $28.00 - $32.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Walnut Creek,CA. Application Deadline This position is anticipated to close on Mar 6, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Analyst will interface with employers to process monthly contributions for health, welfare, and pension benefits, which involves processing data uploads, reviewing manual calculations, and applying daily lockbox details to specific accounts. Key duties also include reconciling differences, balancing receipts to bank statements, performing rate maintenance, and coordinating collection actions for unpaid contributions.