Accounts Receivable Analyst at Ice Miller LLP

Columbus, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Apr, 26

Salary

95000.0

Posted On

30 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Escrow Account Administration, Client Funds Management, Unapplied Money Research, Client Credits Reconciliation, State Guidelines Compliance, Internal Controls Adherence, Daily Cash Receipts Posting, Confidentiality Maintenance, Stale Retainer Analysis, Client Facing Discussions, Wire Instruction Verification, Escheatment Processing, Collections Assistance, Cash Applications, Billing Issue Resolution, Microsoft Office Proficiency

Industry

Law Practice

Description

Job Summary: The Accounts Receivable Analyst will be responsible for the administration of all client funds held by the firm in escrow accounts as well as unapplied money and client credits, according to state guidelines and internal controls. As part of that role may also be responsible for the research of and posting daily cash receipts where assistance is needed. The employee must be capable of working in a fast-paced environment with time-sensitive materials and maintain strict confidentiality due to the nature of the position. ***Salary in the range of $70,000 - $95,000 dependent on location and experience level*** Essential Job Duties: * Management of firm escrow account balances ensuring client accounts are active and comply with state guidelines * Prepare and maintain proper documentation for annual filings and audits * Proactive analysis of client retainer balances that are stale * Initiate client facing discussions regarding the research of unapplied funds and credits in order to reconcile and resolve in a timely manner * Monthly analysis of inactive client funds to be reviewed by the Revenue Manager – Quarterly reviews with the Director of Financial Operations * Analyze and process payment of client retainers, settlements, and third-party funds * Preparation and verification of outgoing wires instructions for all client related funds by obtaining proper approvals, maintaining proper documentation, and following internal controls * Escheatment of old trust balances that have gone through the states requirements for refund * Assist with collections, client/matter cash applications, and billing issues. * Assist with responding to internal and external requests for copies of invoices, W9, and wiring instructions * Assist with other duties as assigned Minimum Requirements: * 2-4 years of recent escrow and/or accounts receivable experience, is required * Previous experience in the legal industry a plus * Knowledgeable of general accounting principles * Proficient in Microsoft Office products * Excellent communication skills to deal effectively with internal and external clients * Ability to work in a fast-paced environment and adapt to ever changing priorities * Must have strong attention to detail * Must be able to utilize technology to streamline and improve processes * Excellent interpersonal skills necessary to deal courteously and effectively with a diverse group of people. Must be able to work with individuals at all levels of the organization * Must be able to perform all essential duties Other Requirements: The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equipment Operated: This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment. Physical Requirements: While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear. Mental Requirements: Ability to communicate effectively, verbally and in writing, with a diverse group of people. Work Environment: While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate. The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential. Candidates must have permanent authorization to work in the United States. Ice Miller LLP is an Equal Opportunity Employer. Benefits provided include Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.

Responsibilities

The Accounts Receivable Analyst will manage all client funds held in escrow accounts, unapplied money, and client credits, ensuring compliance with state guidelines and internal controls. This role also involves researching and posting daily cash receipts, analyzing retainer balances, and initiating client discussions for reconciliation.