POSITION SUMMARY:

The Accounts Receivable & Accounts Payable Clerk is responsible for processing financial transactions related to both incoming revenue and outgoing expenses. This individual plays a critical role in maintaining accurate financial records, ensuring timely customer invoicing and payments, managing vendor obligations, and supporting the overall financial operations of the company.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required.
• Associate’s degree in accounting or business preferred.
• Minimum of 5 years of related experience in accounts payable and receivable roles.
• Experience in a small business environment preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency with accounting software QuickBooks
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information responsibly.
• Strong interpersonal and communication skills.
• Familiarity with job costing or project-based accounting is a plus.
• Basic knowledge of export logistics or shipping documentation is helpful but not required.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

• Office-based role with frequent use of computer and standard office equipment.
• Communication with warehouse staff, vendors, and customers.
• Ability to sit, type, and work at a desk for extended periods.
• Normal business hours, Monday through Friday 8am-5pm.

Accounts Receivable (A/R)

• Prepare, review, and send customer invoices based on completed jobs or project milestones.
• Record customer payments and deposits in the accounting system accurately and timely.
• Monitor aging reports and follow up on outstanding balances.
• Communicate with customers regarding billing questions or disputes.
• Maintain updated and organized customer records and files.

Accounts Payable (A/P)

• Process incoming vendor invoices, ensuring accuracy and proper approvals.
• Match purchase orders, packing slips, and invoices.
• Schedule and prepare payments via check, ACH, or other approved methods.
• Reconcile vendor accounts and resolve any discrepancies.
• Maintain up-to-date and well-organized AP files.

General Accounting Support

• Assist with monthly reconciliation of bank statements and general ledger accounts.
• Support month-end and year-end closing procedures.
• Assist with preparing documents for outside CPA or accountant.
• Maintain financial records in compliance with company policy and accounting standards.
• Provide administrative support to office and accounting team as needed.
• Process payroll bi-weekly.
• Other ancillary duties as requested.