POSITION SUMMARY:

Coordinates accounting functions such as accounts payable, accounts receivable, month end close, reconciliations, and support of the business office functions. It provides segregation of duties within the Business Office.

REQUIRED SKILLS AND REQUISITES:

1. Bachelor’s degree in accounting or related field preferred or associate’s degree in accounting or related field plus at least one year of accounting experience (or equivalent).
2. Knowledge of general ledger and accounting functions.
3. Knowledge of and expertise with computerized accounting and sound working knowledge of spreadsheets and word processing.
4. Excellent problem-solving skills.
5. Must be highly organized and have the ability to work with confidential matters.

• Processes invoices for payment. Audits check requests and purchase orders for completeness and makes corrections as necessary.
• Coordinates accounts payable check runs upon approval. Files appropriate documentation and maintains accounts payable files.
• Works with vendors and staff to resolve invoice discrepancies. Reviews vendor statements for past due invoices and works with vendors to keep accounts current.
• Maintains W-9 information for all vendors and prepares 1099 annual forms for IRS.
• Maintains responsive and cooperative relationships with vendors, constituents, and employees regarding accounts payable/accounts receivable and other matters.
• Maintains and follows Business Office policies and procedures.
• Processes returned checks and drafts in the accounting system.
• Receives grants and income and prepares the deposit and cash report.
• Reconciles the daily cash deposit to the accounting system.
• Processes office petty cash and replenishes account as needed.
• Assists with month end and year end closings.
• Assists with annual external Audit.
• Completes monthly Balance Sheet reconciliations.
• Inputs annual budget into accounting system.
• Performs other duties as assigned.