Job Description
Job Title: Accounts Receivable Assistant
Department: AR - Finance
Reports To: Team Leader – AR Support Team
Location: Gillingham, Kent
Contract: 1 Year Fixed Term Contract - 30 hours per week
Overview:
Responsible for administrative tasks within the AR Support Team in relation to supporting the overall AR Team and business
Job Responsibilities: (but not limited to)
The role holder will be expected to be responsible for the following:

Essential Duties & Responsibilities

• Accurately posting and applying daily multi-currency client receipts as per cash posting processes onto the ERP system
• Downloading daily bank statements from the online banking system and reconcile accordingly for cash posting process
• Downloading daily debit/credit card reports from the online merchant system and save and post accordingly
• To review post collections and sort cheques and other items received accordingly for processing
• Investigate unidentified payments and assign to the correct customer account
• Investigate and reduce unapplied cash across all entities
• To review and correct any bank reconciliation issues as indicated by company Treasurer & AR Team
• Responsible for monitoring the rejected E invoice/E statement mailboxes and obtaining correct email address information from customers to update/correct the system accordingly
• Responsible for monitoring and updating account settings (Statement Cycle) when a customer switches to E statements
• Responsible for monitoring the department’s generic mailboxes and subsequently:
• Aiding customer’s where able (i.e. copy invoices/statements)
• Print/Save and reconcile remittance advice notes received
• Responsible for producing and posting monthly statements for all business entities and subsequent stationary order for paper/envelopes
• Responsible for the provision to customers of invoices/credit notes/statements following their requests to Credit Controllers
• Responsible for processing and updating Direct Debits for all business entities
• Responsible for posting invoices and dunning letters when required
• Responsible for updating invoice and credit due dates when the G/L date differs
• Responsible for clearing down zero balance accounts/invoices
• Responsible for administering the activation of service contract instalment agreements.
• Other Ad-Hoc duties as required

Job Skills & Experience Required:

To succeed in this role, you’ll need the following:

• Previous experience in a Sales Ledger or finance administration role within a service industry environment would be advantageous.
• Fast and accurate keyboard operation required
• Knowledge of Windows/Microsoft office/Teams systems/use of e-mails required
• Knowledge of J D Edwards & Salesforce systems would be an advantage
• Highly organized, confident & motivated
• Ability to communicate effectively on all levels
• Ability to work on own initiative as well as part of team
• Good telephone manner.

Person Specification:

We believe the type of person best suited to this role will have:

• Excellent communication skills
• Proactive attitude to work
• Self-motivating (agile working)
• Meticulous eye for detail and exceptional planning/organisational skills

Our benefits include:

• A competitive salary
• 25 days holiday a year (FTE), with ability to buy up to 5 days holiday each year
• Life Insurance
• Cycle to Work scheme
• Subsidised gym membership
• Access to Health & Wellbeing Apps
• Employee discounts
• A hybrid, flexible working culture

About Henry Schein:
At Henry Schein, our mission is to provide innovative, integrated health care products and services; and to be trusted advisors and consultants to our customers - enabling them to deliver the best quality patient care and enhance their practice management efficiency and profitability.
We know that our Team Schein Members (TSMs) are integral to bringing our mission to life and our success has been built on the commitment of Team Schein, a highly motivated and diverse group of professionals who are dedicated to meeting the needs of our customers. Every TSM shares a singular focus, fostering an environment that allows each of us to achieve our goals.
Henry Schein offers a diverse range of career opportunities, and we firmly believe that by fostering an environment built on ethics, open communications, mutual benefits, creativity, and recognition of the contributions of all TSMs—at all levels—we can help ensure that our best years are yet to come. As such, we are proud to be an equal opportunities employer and our integrated approach to diversity and inclusion ensures success by cultivating our Culture, recruiting, and retaining diverse Talent, supporting our Marketplace, and continuing our commitment to Society.
As a business we are committed to fulfilling our responsibilities as a Corporate Citizen, and we’ve been recognised for nine consecutive years by Ethisphere as one of the World’s Most Ethical Companies.
Henry Schein is committed to the principle of equal opportunities in employment in all spheres of its operation. Henry Schein UK Holdings strives to operate a policy of equal opportunity and not discriminate against any person gender, race, colour, nationality, ethnic or national origin, religion, sexual orientation, marital status, disability, age or any other characteristic protected by law

Essential Duties & Responsibilities

• Accurately posting and applying daily multi-currency client receipts as per cash posting processes onto the ERP system
• Downloading daily bank statements from the online banking system and reconcile accordingly for cash posting process
• Downloading daily debit/credit card reports from the online merchant system and save and post accordingly
• To review post collections and sort cheques and other items received accordingly for processing
• Investigate unidentified payments and assign to the correct customer account
• Investigate and reduce unapplied cash across all entities
• To review and correct any bank reconciliation issues as indicated by company Treasurer & AR Team
• Responsible for monitoring the rejected E invoice/E statement mailboxes and obtaining correct email address information from customers to update/correct the system accordingly
• Responsible for monitoring and updating account settings (Statement Cycle) when a customer switches to E statements
• Responsible for monitoring the department’s generic mailboxes and subsequently:
• Aiding customer’s where able (i.e. copy invoices/statements)
• Print/Save and reconcile remittance advice notes received
• Responsible for producing and posting monthly statements for all business entities and subsequent stationary order for paper/envelopes
• Responsible for the provision to customers of invoices/credit notes/statements following their requests to Credit Controllers
• Responsible for processing and updating Direct Debits for all business entities
• Responsible for posting invoices and dunning letters when required
• Responsible for updating invoice and credit due dates when the G/L date differs
• Responsible for clearing down zero balance accounts/invoices
• Responsible for administering the activation of service contract instalment agreements.
• Other Ad-Hoc duties as require

To succeed in this role, you’ll need the following:

• Previous experience in a Sales Ledger or finance administration role within a service industry environment would be advantageous.
• Fast and accurate keyboard operation required
• Knowledge of Windows/Microsoft office/Teams systems/use of e-mails required
• Knowledge of J D Edwards & Salesforce systems would be an advantage
• Highly organized, confident & motivated
• Ability to communicate effectively on all levels
• Ability to work on own initiative as well as part of team
• Good telephone manner

We believe the type of person best suited to this role will have:

• Excellent communication skills
• Proactive attitude to work
• Self-motivating (agile working)
• Meticulous eye for detail and exceptional planning/organisational skill