Accounts Receivable Associate at BLACKHAWK COUNTRY CLUB

Danville, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Mar, 26

Salary

27.0

Posted On

18 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Billing, Reconciliation, Excel, Communication Skills, Attention to Detail, Analytical Skills, Collections Management, Financial Integrity, Operational Support, Hospitality Experience, Revenue Operations, GL Accounting, Dispute Resolution, Multi-Tasking, Organizational Skills

Industry

Hospitality

Description

Job Details Job Location: Danville, CA 94506 Position Type: Part Time Salary Range: $25.00 - $27.00 Hourly Job Shift: Day Blackhawk Country Club will be the premier full-service club in the East Bay, where members gather as a community and create lifelong connections through exceptional experiences in an incomparably beautiful setting. As a member of the Blackhawk Country Club team, you play an integral role in advancing our Club’s Vision and Strategic Plan. You will be expected to adhere to our "6B's," which outline the fundamental expectations we have of every employee. Additionally, we rely on you to embody our HAWKS CODE culture, bringing it to life through your language, attitude, and actions. Position Summary The Accounts Receivable Associate is responsible for overseeing the full cycle of accounts receivable and member billing processes across multiple revenue streams. This role ensures accurate transaction posting, investigates discrepancies, supports collection efforts, and collaborates cross-functionally to ensure financial integrity and timely reporting. The ideal candidate thrives in a dynamic environment with complex billing activities and has exceptional attention to detail, communication skills, and analytical capabilities. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Accounts Receivable & Billing Process and post revenue batches to appropriate GL accounts Perform reconciliation of cash, petty cash payouts, banquet deposits, and event billings Generate and manage billings for golf, swim, camps, catering events, and specialized programs Handle member reimbursements, failed payments, and credit card disputes Apply non-member payments and tournament payments to the appropriate ledgers Reporting & Analysis Prepare and analyze reports including Gross Revenue, Covers, and Delinquency for the Board Reconcile high-volume and specialty billings (e.g., NCGA, Hole-in-One, locker fees, etc.) Monitor AR house accounts and conduct monthly write-offs Perform analysis to support department directors in cost/labor tracking Collections & Delinquency Management Oversee the entire collections process—from delinquency review to weekly correspondence and follow-ups Execute board-mandated collection strategies and handle credit books, guest passes, and bad debt write-offs Manage disputes and communicate with members to resolve billing issues Operational Support Monitor bank accounts for wires, checks, and anomalies Conduct bank runs, safekeeping of petty cash, and maintain the accuracy of seven club “banks” Coordinate with departments, catering, and external payment systems (e.g., Square, Elavon) to resolve discrepancies Submit support tickets and maintain financial documentation in CE Requirements: 3+ years in accounting, revenue operations, or club-based finance roles Strong knowledge of GL accounting, billing cycles, and reconciliation processes Proficiency in Excel and accounting systems (CE experience a plus) Excellent written and verbal communication skills Ability to manage multiple streams of revenue and prioritize tasks in a fast-paced environment Exceptional attention to detail and organizational skills Qualifications Minimum Qualifications (Knowledge, Skills, and Abilities) 3+ years in accounting, revenue operations, or club-based finance roles Strong knowledge of GL accounting, billing cycles, and reconciliation processes Proficiency in Excel and accounting systems (CE experience a plus) Excellent written and verbal communication skills Ability to manage multiple streams of revenue and prioritize tasks in a fast-paced environment Exceptional attention to detail and organizational skills Hospitality or membership-based industry experience is a plus Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. Mobility: The role may require frequent movement, including driving, walking, standing, and occasional bending, kneeling, or reaching. Lifting: Occasional lifting of supplies, equipment, or inventory items may be necessary unto 20 lbs. Manual Dexterity: Ability to use hands and fingers for tasks such as typing, writing, operating computer systems, handling paperwork, and managing inventory. Vision: Clear vision and ability to read written documents, computer screens, and equipment displays are essential for reviewing reports, analyzing data, and assessing operations. Hearing: Good hearing ability is necessary for effective communication with staff, members, guests, and vendors. Stamina: The role may involve long hours and extended periods of activity, especially during peak business periods, special events, or banquet functions. Work Environment Indoor/Outdoor Setting: The majority of work is performed indoors. Temperature: The work environment may vary in temperature, depending on the location and season. It may include both heated and air-conditioned areas. Noise Level: The work environment can be fast-paced and may involve moderate to high levels of noise from office equipment, colleagues and Members. Pressure: The role often involves working under pressure, especially during month and quarter closes and peak season. Interaction: Regular interaction with staff, guests, vendors, and other department heads is common, requiring effective communication, interpersonal skills, and diplomacy. Safety: Adherence to health and safety protocols. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Responsibilities

The Accounts Receivable Associate is responsible for overseeing the full cycle of accounts receivable and member billing processes. This includes transaction posting, investigating discrepancies, supporting collection efforts, and collaborating cross-functionally for financial integrity.