Accounts Receivable & Billing Analyst at Garage Headquarters

Warwick, Rhode Island, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

05 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing, Collections, Accounts Receivable Aging, Payment Processing, Cash Flow Forecasting, Reconciliations, Billing Accuracy, Customer Communication, Discrepancy Resolution, Month-End Close, ServiceTitan, ERP Platforms, Attention To Detail, Time Management, Organizational Skills

Industry

Building Materials

Description

Company Description At Garage Headquarters, people are the heart of our company. Our company was founded based on empowering employees to make our customer's experiences better every day with the innovative products and professional services we have provided to thousands of homes and businesses. Job Description The Accounts Receivable & Billing Analyst owns the day-to-day accounts receivable and billing process, ensuring accurate invoicing, effective collections, and well-maintained customer accounts. This role plays an important part in supporting the company’s financial health by maintaining billing accuracy, improving cash flow, and ensuring prompt payment from customers. Working closely with accounting, operations, and sales teams, this position coordinates billing activities, resolves discrepancies, and maintains professional communication with customers. The ideal candidate brings several years of hands-on accounts receivable and billing experience and is comfortable managing the AR cycle independently in a fast-paced environment. Key Responsibilities Generate and distribute customer invoices and AIA requisitions for service calls, installations, and project-based work Process and apply customer payments (checks, credit cards, ACH) accurately within the accounting system Monitor accounts receivable aging and proactively follow up with customers on outstanding balances to support strong cash flow Communicate professionally with customers regarding invoices, payments, and account inquiries Investigate and resolve billing discrepancies in coordination with accounting, operations, and sales teams Maintain accurate customer records, billing documentation, and account histories Assist with month-end close activities including reporting and reconciliations Prepare and report weekly cash flow forecasts related to receivables Identify opportunities to improve billing accuracy and accounts receivable processes Support general accounting and administrative tasks as needed Qualifications 4–6+ years of experience in accounts receivable, billing, or accounting operations Demonstrated ability to independently manage invoicing, collections, and accounts receivable aging ServiceTitan experience strongly preferred or experience with similar service industry ERP platforms Strong attention to detail and accuracy in financial data Proficiency with accounting or invoicing systems Working knowledge of accounting principles and receivables processes Strong communication skills and comfort interacting with customers via phone and email Excellent organizational and time-management skills with the ability to manage multiple priorities Experience in construction, service, or trade industries preferred Additional Information Compensation & Benefits We offer a competitive compensation and benefits package commensurate with experience. EEO Statement: Our company is an Equal Opportunity Employer. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected characteristic as outlined by federal, state, or local laws. All employment decisions are based on qualifications, merit, and business need.

Responsibilities

The Accounts Receivable & Billing Analyst is responsible for managing the day-to-day AR and billing process, which includes generating accurate invoices, processing payments, and proactively following up on outstanding balances to maintain strong cash flow. This role also involves coordinating billing activities across accounting, operations, and sales teams while resolving any discrepancies found.