POSITION REQUIREMENTS

· Good working knowledge of Word, Excel, Outlook
· Previous Quickbooks experience is an asset but other accounting software is acceptable
· Previous experience in ADP, Cortex, Open Invoice, Aimsio
· Ability to prioritize work load
· Speed and accuracy
· Professional manner when dealing with customers and other staff members
· Keep all information confidential
· Excellent communication skills
· Detail oriented
· Ability to work well unsupervised
Job Type: Full-time
Pay: $40,000.00-$65,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• RRSP match

Schedule:

• Monday to Friday

Experience:

• Aimsio Dispatch System: 1 year (preferred)
• Accounts receivable: 3 years (required)
• QuickBooks: 1 year (preferred)

Work Location: In person
Application deadline: 2025-08-09
Expected start date: 2025-08-1

(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)
1. Perform the day to day processing of financial transactions relating to revenues to ensure that company finances are maintained in an effective, up to date and accurate manner
Main Activities:
· Receive, verify, prepare and record accounts receivable invoices
· Verify that transactions comply with financial policies and procedures
· Prepare customer invoices for either mailing, e-mail, Cortex system, Open Invoice etc.
· Data entry of incoming payments
· Obtain purchase orders and approvals on invoices, assist dispatch with dispatching on Aimsio system
· Maintain listing of accounts receivable
· Maintain updated customer and job number files
· Make collection and follow-up calls to customers with “slow” payment at minimum once a week and make notes on the respective collection efforts and successes
· Answering telephone calls
· Journal Entries
2. Provide administrative support to ensure effective and efficient office operations
Main Activities:
· Monitor and order office supplies
· Maintain a filing system for all financial documents related to accounts receivable invoices
· Ensure the confidentiality and security of all financial and employee files that are within the scope of this position
3. Perform other related duties as required