Accounts Receivable/Collections Administrator at Kelleher & Holland LLC

North Barrington, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Collections, Billing, Customer Accounts, Financial Accuracy, Communication Skills, Problem-Solving, Analytical Skills, Microsoft Excel, Quickbooks, Attention to Detail, Organizational Skills, Customer Service, Negotiation, Documentation, Teamwork

Industry

Legal Services

Description

Description Job Summary The Accounts Receivable / Collections Administrator is responsible for supporting the organization’s cash flow by monitoring billing, customer accounts, and coordinating timely collections. This role combines financial accuracy with strong administrative and communication skills to ensure accounts are current and client relationships are maintained professionally. Key Responsibilities Accounts Receivable Review client accounts for payment status monthly Research and resolve billing discrepancies and payment issues Maintain accurate client account records and documentation Collections Monitor aging reports and follow up on past-due accounts Contact clients via phone and email regarding outstanding balances Negotiate payment arrangements when appropriate, in accordance with firm policy Escalate delinquent accounts as needed Track and document all collection activity Administrative & Reporting Prepare AR aging, collection status, and cash application reports Assist with month-end and year-end closing activities Maintain organized electronic and physical filing systems Support audits by providing requested AR documentation Collaborate with attorneys, management, and accounting teams Requirements Qualifications Required High school diploma or equivalent; Associate’s degree in accounting, finance or business preferred 2+ years of experience in accounts receivable, collections, or accounting support Proficiency in Microsoft Excel and accounting/ERP systems (Quickbooks) Strong attention to detail and organizational skills Professional written and verbal communication skills Knowledge of basic accounting principles and AR best practices Skills & Competencies Time management and prioritization Customer service–oriented approach Ability to handle sensitive financial conversations professionally Problem-solving and analytical skills Ability to work independently and as part of a team

Responsibilities

The Accounts Receivable / Collections Administrator is responsible for monitoring billing and customer accounts to support cash flow and ensure timely collections. This includes reviewing payment statuses, resolving discrepancies, and maintaining accurate records.