Accounts Receivable Coordinator at Trecora LLC

The Woodlands, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

0.0

Posted On

07 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Invoicing, Payment Processing, Collections, Financial Records, Credit Memos, Aging Reports, Account Reconciliation, Customer Inquiries, Credit Investigations, Month-End Close, Internal Controls, Microsoft Excel, ERP Systems, Accounting Principles

Industry

Chemical Manufacturing

Description

Description The Accounts Receivable Coordinator is responsible for managing incoming payments, creating customer invoices, maintaining accurate financial records and ensuring timely collection of outstanding invoices. This role works closely with customers, internal departments, and the finance team to support cash flow management and maintain strong customer relationships. Billing & Invoicing · Prepare, generate, and send customer invoices in accordance with company policies and procedures. · Review billing data for accuracy, completeness, and proper documentation. · Process credit memos, adjustments, and rebills as needed. Collections & Payment Processing · Monitor accounts for past due balances and follow up with customers via email/phone. · Record and apply customer payments (checks, ACH,, wire transfers). · Maintain accurate aging reports and resolve payment discrepancies. Customer Account Management · Build and maintain strong customer relationships by addressing customer inquiries regarding invoices, statements, and payment status. · Work with sales to help resolve account issues and enhance customer satisfaction. · Research and resolve billing issues or disputes in a timely manner. · Conduct credit investigations on prospective customers to support management’s approval of credit terms. Set up new customer accounts and maintain accurate customer records. Reporting & Reconciliation · Produce weekly/monthly AR aging reports and metrics. · Reconcile accounts receivable ledgers to ensure accuracy. · Assist with month-end close procedures for AR. Compliance & Process Improvement · Ensure compliance to financial policies, procedures, and internal controls. · Support audits by providing documentation and explanation as needed. · Recommend and help implement process improvements for efficiency. Requirements High school diploma required; associate or bachelor’s degree in Accounting, Finance, or related field preferred. 1–3 years of experience in accounts receivable or related accounting role. Strong understanding of basic accounting principles. Proficiency in Microsoft Office (especially Excel) and accounting/ERP systems

Responsibilities

The Accounts Receivable Coordinator manages incoming payments, generates customer invoices, maintains accurate financial records, and ensures the timely collection of outstanding invoices. This role involves close collaboration with customers and internal teams to support cash flow management and maintain strong customer relationships.