EXPERIENCE

• Experience with applicable accounts receivable systems and procedures, financial chart of accounts and corporate procedures are highly desired.
• Experience analyzing and reconciling vendor accounts are highly desired.
• Ability to multitask and produce quality work with a high volume of output. Must be able to switch tasks in midstream and stay organized

SKILLS

• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
• Learns quickly and is willing to advance their current knowledge.
• Proficient in Microsoft Office Products with advanced knowledge of Excel.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy, and timeliness.
• Strong problem solving skills, documentation skills, research and resolution skills, data analysis.
• Strong written, verbal communication and collaborative skills.
• Organizational, multi-tasking and planning skills

JOB SUMMARY/PURPOSE:

The Specialist will be responsible for issuing invoices/credits, following up on collection and maintenance of accounts receivable system. Also timely processing of AP invoices, helping with payments, account reconciliations and communication with vendors. The successful candidate will be results driven and highly analytical/detailed. The successful candidate will be able to work with a team of people and be hands on, while requesting assistance from or rebalancing the workload to other employees. Excel skills are important and a must for this role.

RESPONSIBILITIES

• Following up on, collecting, and allocating payments received
• Recording bank deposits, updating cash receipt logs, and posting cash to the accounts receivable sub-ledger
• Updating the weekly reporting of collection and AR/AP aging
• Review AP invoices for appropriate documentation, coding, and approval prior to entering them into the accounting system
• Process & follow up on Consumer Returns credits
• Process payments – check, credit card, ACH, wire - Match invoices to payments, obtain signatures and distribute payments to vendors
• Respond to vendor inquiries in a professional and timely manner
• Reconcile vendor statements, research and correct discrepancies when needed
• Collecting W9 for 1099 maintenance
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Any other duties required by the company