JOB SUMMARY:

We are seeking a skilled Accounts Receivable and Accounts Payable Specialist to handle and oversee the company’s financial transactions. This role involves handling both incoming payments and outgoing invoices, ensuring accurate records, timely collections, and payments. The ideal candidate will possess strong organizational skills, a high level of accuracy, and the ability to manage multiple tasks in a fast-paced environment.

QUALIFICATIONS:

• Education: Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Experience: At least 4-5 years of experience in accounts receivable, accounts payable, or a combined role.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP) and Google Suite
• Analytical Skills: Strong attention to detail with the ability to analyze financial data and reconcile discrepancies.
• Communication Skills: Excellent English verbal and written communication skills for interacting with customers, vendors, and internal teams
• Organizational Skills: Ability to manage multiple priorities, meet deadlines, and work independently.
• Problem-Solving: Strong problem-solving skills with the ability to resolve issues related to billing, payments, and vendor relations.

PREFERRED QUALIFICATIONS:

• Previous experience working in a remote setting
• Ability to work Eastern standard time
• Certification in accounting, accounts payable, or accounts receivable (e.g., CPAR, CPA).

KEY RESPONSIBILITIES:ACCOUNTS RECEIVABLE:

• Invoice Management: Generate and issue invoices to customers promptly, ensuring all billing is accurate and complete.
• Payment Processing: Record and apply incoming payments, reconcile discrepancies, and update the accounts receivable ledger.
• Customer Relations: Communicate with customers regarding outstanding invoices, resolve billing issues, and maintain positive customer relationships.
• Aging Reports: Monitor accounts receivable aging reports, follow up on overdue accounts, and initiate collection activities as necessary.
• Collections: Contact customers to secure payment of overdue invoices, negotiate payment arrangements, and escalate unresolved issues.

GENERAL RESPONSIBILITIES:

• Month-End Closing: Assist with month-end closing procedures by preparing relevant reports and reconciling all related accounts.
• Data Management: Maintain accurate and organized records of all financial transactions, including invoices, payments, and reconciliations.
• Compliance: Ensure compliance with company policies, procedures, and relevant legal and regulatory requirements.
• Process Improvement: Identify and recommend process improvements for both accounts receivable and payable functions to enhance efficiency and accuracy.
• Collaboration: Work closely with the finance team, sales, procurement, and other departments to resolve issues and support business operations.
• Merchant accounts collaboration and reconciliation.
• Deposit reconciliation.
• AP/AR mail distribution.