Accounts Receivable Specialist (Billing & Collections) at Hire Overseas

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

16 Jul, 26

Salary

0.0

Posted On

17 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Invoicing, Collections, QuickBooks Online, Monday CRM, Billing, Vendor Management, Bookkeeping, Data Migration, Communication, Attention to detail, Aging reports, Financial reporting, Customer service

Industry

Staffing and Recruiting

Description

We're looking for an Accounts Receivable Specialist to own the invoicing, collections, and AR function for an industrial cleaning company that has been serving commercial and industrial clients across the New York tri-state area for over eight decades. This role exists to free up the owner to focus on sales and product development, and that only works if you can run the billing and collections operation independently and without hand-holding. You will manage invoicing, follow up on outstanding balances, set up new vendors, and work directly inside QuickBooks Online and Monday CRM. You will also be a point of contact for customers calling about billing questions, which means your English communication skills need to be clear, confident, and professional. Experience doing this for a commercial service business is required, not preferred. Why You'll Want to Join You will be paid in USD (bi-monthly: every 15th and 30th) Paid Time Off in accordance with company policy Observance of Holidays per company guidelines 100% remote setup so you can work wherever you're most productive Direct impact on cash flow and business operations from day one Small team environment where your work has immediate visibility What You'll Work On Invoicing and Billing Generate and send invoices to commercial and industrial clients accurately and on time Maintain organized billing records and ensure invoices reflect correct pricing, terms, and job details Support the migration of historical billing data from Workflow into QuickBooks Online Keep billing workflows clean, consistent, and up to date inside QuickBooks Online Collections and AR Management Follow up on outstanding invoices and overdue accounts through phone and email Manage the full collections cycle from initial follow-up through resolution Track aging reports and prioritize collections activity based on account status Communicate professionally and clearly with clients to resolve billing disputes and collect balances Vendor Setup and Administrative Support Set up new vendors in QuickBooks Online and maintain accurate vendor records Coordinate with the owner on vendor terms, documentation, and onboarding requirements Support basic bookkeeping tasks as skill level allows, with potential to take on more over time CRM and Systems Management Maintain accurate records inside Monday CRM alongside QuickBooks Online Keep both systems current and flag any discrepancies between platforms Support process improvements as the business scales toward higher volume What You Bring Proven experience handling invoicing, billing, and collections specifically for a commercial service business Direct industry background in commercial cleaning, field service, trades, or a similar service environment Strong proficiency in QuickBooks Online including invoicing, AR management, and vendor setup Clear, professional English communication skills both written and spoken, customer phone calls are part of this role High attention to detail and a track record of following through on outstanding balances without being managed Comfort working independently in a small business environment where you own your function Familiarity with CRM tools, Monday CRM experience is a plus Self-directed and organized with the ability to manage multiple open accounts simultaneously Nice to Have Experience supporting a commercial cleaning, field service, or trade business at a deeper level beyond basic familiarity Basic bookkeeping experience beyond AR and collections Familiarity with data migration or transitioning billing records between platforms How to Apply Please include: Your updated resume A short Loom video (1 to 2 minutes) introducing yourself, describing your experience handling invoicing and collections for a commercial service business, and explaining how you manage overdue accounts from first follow-up through resolution Only candidates who submit a Loom video will be moved to the next step of the hiring process. If you are organized, dependable, and comfortable owning the full billing and collections cycle for a commercial business without needing step-by-step direction, this role gives you direct ownership and real impact inside a business that has been built on trust and reliability for over eighty years. Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: Initial Application - Submit your application and complete our prequalifying questions Video Introduction - Record an video introduction to showcase your communication skills and work experience Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) Recruitment Interview - Initial screening with our talent team Executive Interview - Meet with senior leadership to discuss role alignment Client Interview - Final interview with the client team you'd be supporting Background & Reference Check - Professional reference verification Job Offer - Successful candidates receive a formal offer to join the team Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

Responsibilities

The Accounts Receivable Specialist will independently manage the full invoicing, billing, and collections cycle for commercial clients. They will also maintain vendor records and ensure data accuracy across QuickBooks Online and Monday CRM.