Accounts Receivable Specialist- Construction Billing at Aston Carter

Clovis, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Aug, 26

Salary

30.0

Posted On

09 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Construction Billing, Progress Billing, Invoicing, Payment Application, Account Reconciliation, Sales Tax Preparation, Microsoft Excel, Accounting Software, Data Entry, Financial Record Keeping, Customer Communication, Discrepancy Resolution, Time and Materials Billing, General Ledger, Collections

Industry

Staffing and Recruiting

Description

Job Title: Accounts Receivable Specialist- Construction Industry Experience Required Job Description A leading Construction/Engineering firm is seeking to add an Accounts Receivable Specialist to the team! This role will ensure accurate and timely billing and collection of payments. This role performs full accounts receivable cycle, from job initialization and invoice creation to payment application, discrepancy resolution, and sales tax preparation. The position requires strong attention to detail, proficiency with accounting software and Microsoft Office, and the ability to work efficiently in a fast-paced environment while supporting a mission-driven, team-oriented culture focused on professionalism, integrity, and effective communication. This company is rapidly growing, financially stable and has doubled in size over the past 2 years and is actively building out its accounting team. This role offers clear upward mobility, long-term stability, and the opportunity to make a real impact. Responsibilities Initialize new jobs and set up billing structures, including progress billing, in accordance with company practices. Create accurate invoices for customers based on contract terms and company procedures, ensuring all required documentation is included. Prepare time and materials (T&M) and progress billings and submit invoices to customers in a timely manner. Generate monthly billing statements based on the general ledger and distribute them to customers as required. Prepare, post, verify, and record customer payments and all transactions related to accounts receivable. Record customer payments accurately in the accounting system and reconcile them with invoices and statements. Research and resolve customer discrepancies, including payment variances, short pays, and billing questions. Monitor and investigate past due accounts, documenting issues and working with internal teams and customers to resolve outstanding balances. Maintain and update customer account files, including changes to names, addresses, mergers, and mailing attention details. Prepare sales tax filings based on billing activity and applicable regulations. Adhere to established quality control procedures and accounting policies as directed by leadership. Collaborate with internal departments to obtain information needed for accurate billing and collections. Communicate clearly and professionally with customers regarding invoices, statements, and payment status. Support continuous improvement of accounts receivable processes to enhance efficiency and accuracy. Qualifications High school diploma or equivalent; bachelor degree preferred 1-2 years of Accounts Receivable (AR), Billing experience in the Construction industry (required) Familiar with construction billing (material billing, labor billing, job code category) required Experience with Accounts Receivable processes- invoicing, payment posting, and account reconciliation. Experience using accounting software systems; intermediate Excel skills. Self-starter, eager to learn and grow. Strong decision-making skills with the ability to multi-task, prioritize work, and meet deadlines. Ability to work independently with minimal supervision in a fast-paced environment. Strong attention to detail and accuracy in data entry and financial records. Effective written and verbal communication skills for interacting with customers and internal teams. Work Environment This role is based in a brand-new office environment, offering modern, comfortable workspace and up-to-date technology. The standard schedule is Monday through Friday, with a flexible start time of either 7:00 a.m. or 8:00 a.m., supporting a consistent daytime work routine. The organization emphasizes employee wellness, customer satisfaction, and the use of technology to improve efficiency. The culture is grounded in strong core values, including work ethic, selflessness, professionalism, integrity, and clear communication. Team members are encouraged to support one another, maintain confidentiality, and uphold high standards of conduct. The company provides a comprehensive benefits package that includes employer-sponsored health and life insurance (depending on eligibility), vision and dental coverage, employee-matching retirement plans, paid time off ranging from 1 to 4 weeks based on experience level, sick pay, paid holidays, and expense reimbursements. A professional dress code is expected in the office. Job Type & Location This is a Contract to Hire position based out of Clovis, CA. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Clovis,CA. Application Deadline This position is anticipated to close on May 12, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

Manage the full accounts receivable cycle, including job initialization, progress billing, and payment application. Resolve customer discrepancies and prepare sales tax filings while collaborating with internal teams for accurate collections.