At Haynes Mechanical Systems, we have spent over 56 years building a company that we can be proud of - a company that focuses on working together with our customers to provide solutions to their heating, ventilation, and air conditioning needs.
We are a fast-growing commercial HVAC, building automation, and energy services company. Our culture exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on four ideals: family-owned, focus on our associates, dedication to our customers, and continuous improvement.

POSITION REQUIREMENTS:

• 3-5 years of accounting experience, specifically in accounts receivable
• Understanding of collections
• Basic understanding of general accounting
• Ability to run and interpret reports from the accounting system
• Proficiency with Microsoft Office products
• Bachelors or Associates degree in Accounting or Finance Degree or equivalent combination of education and experience.
• Regular and punctual attendance

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and understand other duties may be assigned.

• Makes collections calls focusing on payments 31-90 days past due. 20 calls a day is the minimum expected
• Troubleshoots and problem-solves with customers on invoices and payments
• Investigates and researches payments received and/or not received
• Creates accounts receivable spreadsheet for management meetings
• Runs credit checks on new customers approx. 10-15 per month
• Follows up with customers concerning invoice issues
• Prepares daily cash deposits and files backup
• Enters lockbox from the bank by customer, ranges from 20 to 75 checks a day or 200 per week.
• Obtains and mails invoice copies for customers, as requested.
• Processes daily credit card deposits – approx. 5 a month
• Researches and processes charge backs, returns, and bad checks. Maybe 1 or 2 per month
• Answers accounts receivable phone inquiries and follows up. Could be 10-15 per day
• Assists with related special projects, as required.
• Sets up new customers in accounting system
• Files Lien waivers as needed. Approx. 15-20 per month