Accounts Receivable Specialist at Multifab Inc

Spokane Valley, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

25.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Billing, Account Reconciliation, Payment Processing, Credit Analysis, Financial Reporting, Customer Service, Attention To Detail, Problem Solving, QuickBooks, NetSuite, SAP, Oracle, Microsoft Excel, Microsoft Word, Microsoft Outlook

Industry

Design Services

Description

Description Summary The Accounts Receivable (AR) Specialist is responsible for managing incoming payments, ensuring timely collection of outstanding invoices, reconciling accounts, and maintaining accurate financial records. This role works closely with customers and internal departments to resolve billing issues, improve cash flow, and support the overall financial health of the organization. Essential Duties and Responsibilities Process, post, and reconcile customer payments (checks, ACH, credit card, wire transfers). Generate and distribute accurate customer invoices and account statements across multiple platforms. Monitor customer accounts for overdue payments and follow up on outstanding balances. Communicate with customers via phone and email to resolve billing discrepancies or disputes. Maintain customer records and ensure accounts are updated with current contact and payment information. Maintain and manage customer tax exemption certificates in compliance with applicable state regulations, ensuring records remain current, accurate, and properly documented. Maintain positive relationships with customers, sales and customer service. Collaborate with sales, operations, and customer service teams to resolve account issues. Prepare monthly aging reports and assist with cash flow forecasting. Ensure that all billing and collection activities adhere to company policies, credit terms, and accounting standards. Assist in reviewing and processing customer credit applications, ensuring all required documentation is complete and accurate. Contact trade and bank references to evaluate customer creditworthiness and assess risk. Analyze financial information and credit data to establish appropriate credit limits and payment terms in alignment with company policies and risk tolerance. Collaborate with sales, operations, and customer service teams to resolve account issues. Support month-end and year-end closing processes, including account reconciliations. Assist with audits by providing necessary documentation and reports. Recommend process improvements to increase efficiency in billing and collections. Oversees and takes responsibility for financial procedures and records Communicates in a professional, respectful, and courteous manner with all employees, customers, and others with whom we may work Contributes to a successful workgroup and fosters a team-oriented culture through positive interactions, active listening, meaningful collaborations, high employee engagement, and the constructive exchange of ideas designed to meet or exceed the organization’s strategic goals Other duties will be assigned during the course of employment Requirements Qualifications Education: High school diploma or equivalent; associates degree in accounting or business preferred. Experience: 2+ years of accounts receivable, billing, or general accounting experience. Strong knowledge of accounting principles and practices. Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle) and MS Office (Excel, Word, Outlook). Excellent attention to detail and organizational skills. Strong communication and problem-solving abilities. Ability to work independently and as part of a team in a fast-paced environment. Physical Work/Environment Requirements Work is performed in an office environment (constant 67-100%) and requires seldom (0-10%) movement into a warehouse environment. Physical Demand Sitting: Constant 67-100% - Sit on adjustable computer chair at desk (may stand) Standing: Occasional 11-33% - Intermittently stand on tile, carpet or cement floor Walking: Occasional 11-33% - Walk among workstations on tile, carpet or cement floor Heights/Ladders/Stairs: Seldom 0-10% - Use ladder to retrieve product from shelves Twisting at waist: Seldom 0-10% - Twist to lift product/documents Bending/Stooping: Seldom 0-10% - Alternate bend/stoop Squatting/Kneeling: Seldom 0-10% - Alternate squat/kneel Crawling: Never Reaching Out: Seldom 0-10% - Pick product from shelves and retrieve documents Talking/Hearing/Seeing: Constant 67-100% - Talk/hear/see people/English documents/instructions Working Above Shoulders: Seldom 0-10% Handling/Grasping: Constant 67-100% - Hold/grasp controls, hand tools, documents/products Fine Finger Manipulation: Constant 67-100% - Keyboard typing, writing, filing, controls on equipment Foot Controls: Never Driving: Never Repetitive Motion: Constant 67-100% - Computer mouse use, keyboard typing Vibratory Tasks: Never Lifting 15 lbs.: Seldom 0-10% - Lift work documents and/or product Carrying 15 lbs.: Seldom 0-10% - Carry work documents and/or product Pushing/Pulling 15 lbs.: Seldom 0-10% - Push/pull product to load/unload, open/close file cabinet Comments: Alternate body movements may be used per employee discretion Reasonable Accommodation Notice Reasonable accommodations may be made to enable individuals with disabilities to perform job functions, ask Manager. Salary Description $22.00-$25.00 per hour

Responsibilities

The AR Specialist manages incoming payments, reconciles accounts, and ensures the timely collection of outstanding invoices. They also evaluate customer creditworthiness and collaborate with internal teams to resolve billing disputes and improve cash flow.