Accounts Receivable Specialist at State Fire

South Salt Lake, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

0.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing, Cash Application, Collections, Account Reconciliation, Pre-Lien Notices, AR Aging Review, DSO Reduction, Payment Application, Billing Discrepancy Resolution, Retainage Management, Lien Waivers, Month-End Close, Spreadsheet Skills, Attention To Detail, Communication Skills

Industry

Fire Protection

Description

Description The Accounts Receivable Specialist supports timely and accurate cash flow by managing customer billing, collections, and account reconciliation while partnering with internal teams to resolve issues and reduce past-due balances. This onsite role requires strong attention to detail, solid systems and spreadsheet skills, and the ability to work effectively with both customers and internal management. Responsibilities for this role include: • Manage the full accounts receivable cycle, including invoicing, cash application, collections, and account reconciliations. • Prepare and file pre-lien notices in compliance with state regulations and project timelines. • Partner with department managers to review AR aging, prioritize overdue balances, and proactively follow up on past-due accounts to reduce DSO. • Apply and reconcile customer payments and resolve short pays or billing discrepancies. • Maintain retainage, lien waivers, and other construction-related billing documentation as required. • Respond to customer billing inquiries and collaborate with internal teams to resolve issues. • Support month-end close activities, including AR reconciliations and reporting. Requirements What you'll need to be successful in this role: 2+ years of accounts receivable experience. Strong spreadsheet skills and comfort working with large data sets. ERP experience required; NetSuite preferred. Construction or field service industry experience preferred, especially progress billing and retainage. Strong attention to detail, organization, and follow-through. Clear communication skills for customer and internal interactions. Ability to work onsite in Salt Lake City; no remote or hybrid opportunities. Why you'll love working with us: Competitive pay based on experience Medical, dental, and vision insurance options 401K retirement plan Paid time off $50K company-paid life insurance Work with a collaborative, high-performing team About Us State Fire is a well-established fire protection company providing inspection, installation, and service of life safety systems across multiple markets. This role supports the organization by ensuring accurate, timely accounts receivable processes and strong billing controls that contribute to healthy cash flow and operational effectiveness. State Fire participates in E-Verify www.statefire.com

Responsibilities

The Accounts Receivable Specialist manages the full AR cycle, including invoicing, cash application, collections, and reconciliation, while also preparing and filing pre-lien notices in compliance with regulations. This role involves partnering with managers to review aging reports, prioritize overdue balances, and proactively follow up to reduce DSO.