We are looking for an independent and adaptive individual to join our finance team here at Universal Electric Supply in San Francisco! The ideal candidate will have a strong background in accounting and experience managing accounts receivable processes.
is a family owned shop that has served the Bay Area as a supply house of electrical materials and lighting products for over 10 years. Open to the public, we work with industry professionals and non-industry individuals alike.
The Accounts Receivable Associate is responsible for managing all aspects of accounts receivable. This includes issuing invoices, tracking outstanding payments, and following up with customers who have overdue accounts. They must have strong communication and organizational skills, as well as the ability to work with numbers and maintain accurate records. In addition to these responsibilities, an Account Receivable Associate may also be responsible for reconciling accounts, preparing reports, and communicating with other departments within the company. Overall, the goal of this position is to ensure that the company is being paid in a timely and efficient manner.
The Accounts Receivable Associate will also provide support to Accounts Payable and administrative tasks. Administrative work may fall within different departments like human resources, accounting, and finance.
Role: Full-Time

Rate(experience based): $26.00+ /hr

• Minimum 1 year experience in finance or related field
• Must have a solid understanding of accounting principles, billing cycles, and reconciliation processes
• Data entry and cash application skills
• Strong communication skills (written and verbal)
• Proficiency in computer software and office technology
• Strong attention to detail and accuracy to maintain precise financial records
• Ability to generate financial reports and analyze data
• Customer service orientation to build and maintain positive relationships with clients
• Bilingual in Chinese is a plus

Experience:

• Accounts receivable: 1 year (Required)
• Accounts payable: 1 year (Preferred)
• Administrative: 1 year (Preferred

Invoicing and billing:

• Generating and distributing invoices to clients and customers promptly.
• Maintaining the billing system for efficient operation.

Payment processing and reconciliation:

• Receiving and recording customer payments in the accounting system.
• Matching payments to invoices and sales orders, ensuring accuracy.
• Reconciling customer accounts to identify and resolve discrepancies.

Collections and communication:

• Monitoring accounts for overdue payments.
• Initiating follow-up actions (e.g., calls, emails) to collect past-due amounts.
• Addressing billing inquiries and disputes in a professional and timely manner.
• Negotiating payment arrangements with clients when necessary.
• Escalating collection issues to superiors for further action if needed.

Record keeping and reporting:

• Maintaining accurate and up-to-date customer records and payment history.
• Managing the accounts receivable ledger and related files.
• Generating reports, such as aging reports and accounts receivable summaries, for management.
• Assisting with month-end closing procedures and financial analysis.

Additional responsibilities, but not limited to:

• Assessing the creditworthiness of new clients and setting credit limits.
• Working collaboratively with other departments (e.g., sales, customer service) to resolve billing-related issues.

Job Type: Full-time
Pay: From $26.00 per hour
Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off

Experience:

• Accounts receivable: 1 year (Required)
• Accounts payable: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Ability to Commute:

• San Francisco, CA 94103 (Required)

Work Location: In perso