Accounts Receivable Specialist at TOTAL WAREHOUSE INC

Anaheim, California, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Dec, 25

Salary

0.0

Posted On

17 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Customer Engagement, Communication Skills, Problem-Solving, Collaboration, Data Entry, Reconciliation, Billing Accuracy, Cash Application, Process Improvement, Customer Account Resolution, Invoicing, Collections, Account Reconciliation, Customer Inquiries, AR Documentation

Industry

Manufacturing

Description

Description We are looking for a highly motivated and customer-focused Accounts Receivable (AR) Specialist to join our growing Finance team. This is a great opportunity for someone with a strong attention to detail and a passion for driving cash flow improvements through proactive customer engagement. You will play a key role in managing invoicing, collections, and customer account resolution in a fast-paced, learning-driven environment. Requirements Job Responsibilities: Manage the full-cycle accounts receivable process, including invoicing, payment tracking, and account reconciliation Proactively communicate with customers via email and phone to follow up on outstanding invoices and ensure timely payments Research and resolve billing discrepancies or customer inquiries in a timely and professional manner Maintain accurate records of collections efforts and customer communications Collaborate with sales, operations, and finance teams to ensure billing accuracy and alignment Assist with cash application, customer credit memos, and unapplied payments Generate AR aging reports and provide insights on collection status and risk accounts Support month-end close procedures related to AR, including revenue accruals and reconciliations Contribute to continuous process improvements and help optimize the AR workflow Maintain organized and audit-ready AR documentation Education and Experience: Associate's Degree Equivalent combination of education and hands-on experience in AR or finance operations Strong communication skills with a customer-first mindset—able to confidently and respectfully follow up on overdue payments High level of accuracy and attention to detail in data entry and reconciliation Ability to manage multiple priorities and meet deadlines Problem-solving mindset with a desire to improve processes Collaborative team player with a proactive and professional attitude Experience with accounting or ERP systems (e.g., NetSuite, QuickBooks, or similar) is preferred Comfortable working independently and taking ownership of assigned accounts

Responsibilities

The Accounts Receivable Specialist will manage the full-cycle accounts receivable process, including invoicing, payment tracking, and account reconciliation. They will proactively communicate with customers to follow up on outstanding invoices and ensure timely payments.