Accounts Specialist (AR/AP & Xero Operations) at BruntWork

, Biliran, Philippines -

Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

0.0

Posted On

15 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Accounts Payable, Xero, Bookkeeping, Invoicing, Reconciliation, Communication, Time Management, Attention to Detail, Administrative Tasks, Financial Reporting, Customer Service, Supplier Management, Payroll, Expense Processing, Stock Management

Industry

Staffing and Recruiting

Description

This is a remote position. Schedule: Monday to Friday, 8:00 AM–5:00 PM NZT (1-hour unpaid break) Overview We are seeking a highly efficient and detail-oriented Accounts Specialist to manage accounts receivable, accounts payable, reconciliations, invoicing, and general administrative tasks. This role requires someone who is proactive, organized, and able to handle a wide range of accounting and operational responsibilities. The company is currently transitioning from QuickBooks Online to Xero, and the successful candidate will assist with immediate migration tasks. As the business grows and evolves, the responsibilities of this role may shift. If the specialist completes tasks efficiently and has additional time available, further administrative duties will be assigned. This is an excellent role for someone with strong bookkeeping, AR/AP, and administrative experience who thrives in a dynamic environment. Key responsibilities Accounting & Reconciliation Perform Xero reconciliations accurately and promptly. Manage Accounts Receivable (Primary), including follow-ups, customer communications, and collection activities. Manage Accounts Payable (Primary), including supplier communications, queries, and daily payment processing. Reconcile credit cards, EFTPOS, and paid-on-the-day transactions. Maintain finance/payables/invoices mailbox and respond accordingly. Invoicing & End-of-Month Work Prepare EOM invoicing, including Datagate imports and business customer invoice checks. Process recurring invoices (business and non-business). Process ad-hoc invoices and residential job invoices. Prepare statements and handle unapplied cash payments. Support checks of MSP subscriptions, annual license billing, and invoice verifications (Backup). Compare Halo vs. Xero account totals as needed (Backup). Support statement sending and invoice checks (Backup). Accounts Receivable Management Manage customer suspensions, communications, and late debtor follow-ups. Initiate cancellations for non-payment and load accounts into debt collection when required. Update and monitor debts with EC Credit Control. Accounts Payable Management Manage EzzyBills processing. Load payment batches (including from QBO during migration). Handle supplier queries. Manage fuel and mobile oncharging. Perform Vetta reconciliations. Stock & Inventory Support Assist with stock counts and stock take process checks. Support stock reporting (Backup). Payroll & Expenses Process staff expense claims and save supporting documentation. Process leave requests and overtime for payroll. Assist with payroll handover tasks. Finance & Operations Support Assist with financial reporting and cashflow tasks. Process RMA’s and documentation for operations and finance. Support regional offices and technical staff for customer transfers. Provision ESET and O365 licensing (Backup). Document processes for finance and operations (Primary). Process direct debit runs (Backup). Service Delivery Support Process ISP and phone connections (Primary). Process ISP and phone disconnections/cancellations (Primary). Support management of active ISP/Phone/Wireless connections (Backup). Process wireless connections and cancellations (Primary). Check supplier invoice lines for correct coding (Inventory, Onsold, Asset). Check supplier invoice lines for invoicing to clients. Report on any items not invoiced, not considered inventory, and not assets. Administration & Additional Tasks Manage mobile connections and fuel cards. Assist with general administrative tasks as assigned. Adapt to evolving responsibilities as the business grows. Qualifications Experience in bookkeeping, AR/AP, or accounts administration. MUST HAVE A WINDOWS OS COMPUTER Strong knowledge of accounting software (Xero experience preferred; QuickBooks familiarity helpful during migration). Excellent attention to detail, accuracy, and time management. Strong communication skills for customer and supplier interactions. Ability to work independently and handle shifting priorities Independent Contractor Perks: HMO Coverage for eligible locations Permanent work-from-home Immediate hiring ZR_29620_JOB

Responsibilities

The Accounts Specialist will manage accounts receivable and accounts payable, perform reconciliations, and handle invoicing and general administrative tasks. The role also involves assisting with the migration from QuickBooks Online to Xero and adapting to evolving responsibilities as the business grows.