Action Officer/Program Management Support Specialist at Ventus Solutions

Arlington, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jun, 26

Salary

0.0

Posted On

22 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Portfolio Administration, Program Operations, Logistics Support, Task Management, Document Coordination, Acquisition Support, Meeting Planning, Event Planning, Action Tracking, Administrative Support, Organizational Skills, Communication Skills, Coordination Skills, Cost Analysis, Executive Material Preparation

Industry

Business Consulting and Services

Description

Ventus Executive Solutions is a dynamic small business at the forefront of technology-driven innovation, dedicated to delivering exceptional solutions for our clients. We cultivate a supportive and inclusive workplace culture that values collaboration, mentorship, and professional growth. At Ventus Solutions, we believe our employees’ success is integral to our mission, which is why we prioritize work-life balance, personal development, and fostering a sense of belonging. In addition to providing opportunities to thrive, we offer competitive salaries and comprehensive benefits to attract and retain top talent ready to make a meaningful impact. Be part of our Employee Stock Ownership Plan (ESOP). Join a team where your ideas matter, your expertise drives impact, and your work advances the mission. Ventus Executive Solutions is seeking a skilled Action Officer / Program Management Support Specialist to support an innovative program office. You will provide portfolio administration, program operations and logistics support, and execution processes across a diverse set of programs. You will work closely with the Front Office, Program Managers, technical SMEs, and supporting program offices to help ensure successful program execution through proactive task management, document coordination, acquisition support, and meeting and event planning. Work Location: Onsite: Arlington, VA. Travel: Less than 10% Part-Time Clearance: Active Secret required, TS/SCI eligible Required Experience: Bachelor of Science degree in Physical Sciences, Mathematics, Physics, Chemistry, Engineering, or Computer Science. 2–5 years of relevant work experience. Experience managing program knowledge, actions, and tasks across a diverse portfolio of programs. Experience providing proactive administrative and operational support across Front Office staff, Program Managers, technical SMEs, and supporting offices. Experience developing and coordinating key program documents, including PADs and CUI Guides, in accordance with program policy and procedures. Experience supporting acquisition documentation development and Scientific Review Board processes, including SRB documentation development and cost analysis. Knowledge of associated business and financial management processes. Experience coordinating meetings and events, including office calls, technical working groups, and industry days. Strong organizational, communication, and coordination skills with a forward-leaning attitude and willingness to learn. Desired Experience: Experience supporting DoD research and development organizations. Familiarity with portfolio management processes and internal workflow execution. Experience with program operations, logistics coordination, and action tracking in fast-paced government environments. Ability to manage multiple competing priorities and work effectively with cross-functional stakeholders. Experience preparing executive-level materials, briefings, and program support documentation.

Responsibilities

This role involves providing portfolio administration, program operations, and logistics support for an innovative program office, ensuring successful execution through proactive task management and document coordination. The specialist will collaborate closely with the Front Office, Program Managers, and technical SMEs on tasks including acquisition support and meeting planning.