Activities Coordinator at Island Hospitality Management

Paso Robles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jan, 26

Salary

0.0

Posted On

25 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Creativity, Organizational Skills, Communication Skills, Negotiation Skills, Event Coordination, Detail-Oriented, Self-Motivated, Teamwork, Vendor Management, Record Keeping, Budget Management, Fundraising, Newsletter Preparation, Inventory Management, Flexibility, Guest Engagement

Industry

Hospitality

Description

Description As an Activities Coordinator, you will be responsible for creating, planning, and executing a wide range of engaging events and recreational activities for resort guests. This seasonal role requires creativity, strong organizational skills, and the ability to foster a fun and welcoming atmosphere. Flexibility in scheduling, including evenings and weekends, may be required. Requirements Key Responsibilities: Design, plan, and lead activities such as picnics, sporting events, dances, and dinners Set up and break down event spaces before and after activities Promote a lively, enjoyable, and inclusive environment for all guests Maintain accurate records of attendance, vendor usage, income, and expenses for each event Ensure timely processing of invoices and maintain documentation of all payments Uphold high standards for all activities, services, and guest experiences Assist in developing a seasonal calendar of events within budget guidelines Purchase supplies and materials necessary for successful events and group activities Prepare and distribute the weekly resort newsletter to guests Organize and support fundraising initiatives for the Activities Department Maintain accurate inventories of office and activity supplies Ensure all equipment and materials are clean, organized, and in good working condition • Perform additional responsibilities as assigned by the supervisor or management team Qualifications: Proficiency with basic computer functions, including email and internet use Strong communication, negotiation, and organizational skills Ability to work flexible hours, including evenings and weekends as needed Experience coordinating events or activities is a plus Ability to negotiate pricing and contracts with vendors on behalf of the resort Self-motivated, detail-oriented, and able to work independently or as part of a team Physical Requirements & Work Schedule: The physical demands described here represent those necessary to successfully perform the essential functions of this role. While carrying out job duties, team members are regularly required to stand, walk, or sit for extended periods. The role also involves frequent lifting and moving of items up to 10 pounds, and occasional lifting of items up to 25 pounds. Work hours may vary weekly and are influenced by factors such as guest occupancy, seasonal demand, and staffing levels. As such, Island Hospitality cannot guarantee a specific number of scheduled hours per week. Training & Development: At Island Hospitality, we are committed to your professional growth. Our structured training and development program offers a clear path for advancement, whether you're building on prior experience or starting a new chapter in hospitality. Team Member Wellness & Benefits Comprehensive Benefits Package: Medical, Dental, and Vision Insurance HSA & FSA Plans (including Dependent Care FSA) Identity Theft Protection Commuter Benefits (Transit & Parking) Pet Insurance Paid Sick and Vacation Time Family Leave PTO and Payroll Incentives for Annual Wellness Exams Employee Assistance Program Wellness Subscriptions (gym access, financial planning, counseling, legal services) 401(k) Retirement Plan with generous company match (100% match up to 3%, plus 50% on the next 2%) — fully vested from the first contribution Recognition & Rewards: Incentive-based bonus program Complimentary and discounted hotel stays for employees, friends, and family Team Member of the Month, Quarter, and Year awards with bonuses Discounted tickets to entertainment and attractions via Tickets at Work Career growth opportunities through our in-house training programs Employee referral bonus program Island Hospitality Management is an Equal Opportunity Employer. We participate in E-Verify where required by law to confirm work authorization.

Responsibilities

The Activities Coordinator is responsible for creating, planning, and executing a variety of events and recreational activities for resort guests. This role includes maintaining event records, promoting an enjoyable atmosphere, and ensuring high standards for guest experiences.