Activities Coordinator (Seasonal) at Island Hospitality Management

Paso Robles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

18.0

Posted On

24 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Activity Coordination, Organizational Skills, Creativity, Communication, Negotiation, Budget Management, Record Keeping, Vendor Management, Customer Service, Detail Oriented, Teamwork, Computer Proficiency, Scheduling Flexibility

Industry

Hospitality

Description

Description As an Activities Coordinator, you will be responsible for creating, planning, and executing a wide range of engaging events and recreational activities for resort guests. This seasonal role requires creativity, strong organizational skills, and the ability to foster a fun and welcoming atmosphere. Flexibility in scheduling, including evenings and weekends, may be required. This is a seasonal position that may require flexible scheduling availability. Requirements Key Responsibilities: Design, plan, and lead activities such as picnics, sporting events, dances, and dinners Set up and break down event spaces before and after activities Promote a lively, enjoyable, and inclusive environment for all guests Maintain accurate records of attendance, vendor usage, income, and expenses for each event Ensure timely processing of invoices and maintain documentation of all payments Uphold high standards for all activities, services, and guest experiences Assist in developing a seasonal calendar of events within budget guidelines Purchase supplies and materials necessary for successful events and group activities Prepare and distribute the weekly resort newsletter to guests Organize and support fundraising initiatives for the Activities Department Maintain accurate inventories of office and activity supplies Ensure all equipment and materials are clean, organized, and in good working condition • Perform additional responsibilities as assigned by the supervisor or management team Qualifications: Proficiency with basic computer functions, including email and internet use Strong communication, negotiation, and organizational skills Ability to work flexible hours, including evenings and weekends as needed Experience coordinating events or activities is a plus Ability to negotiate pricing and contracts with vendors on behalf of the resort Self-motivated, detail-oriented, and able to work independently or as part of a team Physical Requirements & Work Schedule: The physical demands described here represent those necessary to successfully perform the essential functions of this role. While carrying out job duties, team members are regularly required to stand, walk, or sit for extended periods. The role also involves frequent lifting and moving of items up to 10 pounds, and occasional lifting of items up to 25 pounds. Work hours may vary weekly and are influenced by factors such as guest occupancy, seasonal demand, and staffing levels. As such, Island Hospitality cannot guarantee a specific number of scheduled hours per week. Training & Development: At Island Hospitality, we are committed to your professional growth. Our structured training and development program offers a clear path for advancement, whether you're building on prior experience or starting a new chapter in hospitality. Team Member Wellness & Benefits Employee referral bonus program Seasonal now and later bonus Island Hospitality Management is an Equal Opportunity Employer. We participate in E-Verify where required by law to confirm work authorization.

Responsibilities

The Activities Coordinator is responsible for designing, planning, and leading a wide range of engaging recreational activities and events for resort guests, including setting up and breaking down event spaces. This role also requires maintaining accurate financial and attendance records for all activities and promoting an inclusive environment.