Poste : adjoint de direction au directeur
Lieu de travail : Montréal / Hybride (en partie à distance)
Salaire : jusqu’à 85 000 $ (selon l’expérience) + avantages sociaux
Type de poste : contrat de 6 mois (avec possibilité de prolongation)
Horaire : 35 heures par semaine
Nous recherchons un(e) adjoint(e) de direction hautement organisé(e) et professionnel(le) pour soutenir le directeur et les activités du conseil d’administration au sein d’une organisation nationale vouée à avoir un impact significatif et à faire preuve de leadership. Il s’agit d’une excellente occasion pour un(e) adjoint(e) de direction expérimenté(e) qui aime travailler dans un environnement dynamique et axé sur la mission et qui possède une solide expérience dans le soutien à la gouvernance, la gestion de la documentation du conseil d’administration et la coordination de projets complexes.

NUMÉROS DU PERMIS CNESST : AP-2000158 ET AR-2000157

Position: Executive Assistant to the Director
Location: Montreal / Hybrid (Partially Remote)
Salary: Up to $85,000 (based on experience) + Benefits
Job Type: 6-month contract (with the possibility of extension)
Schedule: 35 hours per week
We are seeking a highly organized and professional Executive Assistant to support the Director and Board activities within a national organization dedicated to meaningful impact and leadership. This is a great opportunity for an experienced EA who thrives in a fast-paced, mission-driven environment and has solid experience supporting governance, managing board documentation, and coordinating complex projects.

REQUIRED SKILLS & EXPERIENCE:

• Minimum of 3+ years of experience in a similar executive support role
• Strong experience working with Boards of Directors and familiarity with governance procedures
• Skilled in minute-taking and synthesizing meeting outcomes
• Experience managing corporate documentation and regulatory filings
• Advanced proficiency in Microsoft Office; comfortable with meeting platforms like Teams, Zoom, and using technologies like Owl or CoPilot
• Exceptional organizational and project management skills
• Able to manage multiple priorities and deadlines with professionalism and discretion
• Flexibility to work occasional evenings or weekends and travel within Canada (4–6 times per year)
  If you’re an experienced Executive Assistant ready to take on a critical role in supporting senior leadership and governance, apply now to be considered for this impactful opportunity. Please send your CV.
  OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

• Provide executive-level support to the Director and National President
• Organize and coordinate meetings for the Board of Directors and its committees (Executive, Governance, Nominating, Finance & Audit, Investment, President’s Forum)
• Act as recording secretary during meetings and follow up with synthesized minutes using Copilot and meeting notes
• Oversee all logistics for the Annual General Meeting and Leadership Conference
• Maintain governance policy library and tracking of policy development cycles
• Support strategic planning by tracking deliverables and KPIs
• Coordinate the Board nomination and election process in line with By-Laws
• Maintain all corporate records (Letters Patent, By-Laws, policies, minutes, etc.)
• Ensure timely annual filings with Corporations Canada and Registraire des entreprises du Québec