Vous êtes reconnue pour votre sens de l’organisation, votre accueil chaleureux et votre rigueur administrative ? Howmet Aerospace est à la recherche d’une adjointe administrative à la réception pour se joindre à son équipe dynamique !
Véritable point de contact entre l’interne et l’externe, vous serez au cœur des opérations quotidiennes en support à différents départements.

*SEUL LES CANDIDATS RETENUS SERONT CONTACTÉS*

Are you known for your organizational skills, warm welcome, and administrative rigor? Howmet Aerospace is looking for an Administrative Assistant at the Reception Desk to join its dynamic team!
As a true point of contact between internal and external stakeholders, you will be at the heart of daily operations, supporting various departments.

PROFESSIONAL SKILLS AND ABILITIES

• Bilingualism essential (French, English)
• Very good knowledge of MS Office, particularly Outlook, to organize in-person or TEAMS meetings, manage availability, and make room reservations
• Comfortable with IT tools and peripherals (ease of learning new software, use of printers, scanners, and telephone systems)
• Recruitment support (job postings, screening calls, scheduling appointments, following up on applications)
• Ability Professional writing (internal and external requests, emails)
• Face-to-face and telephone reception (call screening, visitor management, professional representation of the company)
• Discretion, resourcefulness, autonomy, initiative, good judgment, and attention to detail

REQUIRED EDUCATION

• Hold a professional studies diploma in secretarial studies or the equivalent

EXPERIENCE

• Minimum of 3 years in a similar position

Provide administrative support to various departments, primarily human resources:

• Write and publish job descriptions for vacant positions (Indeed)
• Conduct telephone interviews with potential candidates and invite them for interviews
• Participate in the onboarding of new employees
• Creation, issuance, and monitoring of access cards (Kantech)
• Enter data into various documents for employee training
• Provide support when organizing corporate activities
• Perform any other tasks that may be assigned
• Respect the company’s values ​​and code of ethics
• Comply with the company’s environmental, health, and safety program

DUTIES AND RESPONSIBILITIES

• Welcome visitors and keep the log up to date (MK Descartes)
• Answer incoming calls
• Perform requisitions at the request of the production team (Oracle)
• Process incoming and outgoing mail and emails and prepare documents for mailing (regular mail, courier shipments)
• Translate for presentations and internal training sessions
• Establish and maintain an efficient filing system
• Manage the inventory and supply of office supplies
• Manage the inventory and supply of promotional items (research and request quotes)

Provide administrative support to various departments, primarily human resources:

• Write and publish job descriptions for vacant positions (Indeed)
• Conduct telephone interviews with potential candidates and invite them for interviews
• Participate in the onboarding of new employees
• Creation, issuance, and monitoring of access cards (Kantech)
• Enter data into various documents for employee training
• Provide support when organizing corporate activities
• Perform any other tasks that may be assigned
• Respect the company’s values ​​and code of ethics
• Comply with the company’s environmental, health, and safety programs

OTHER DUTIES

The job description is not intended to cover or contain a complete list of the activities, tasks, or responsibilities required of the employee. Duties, responsibilities, and activities are subject to change, or new ones may be assigned at any time.